About the Role

Reporting to the Company Secretary, the Governance Administration Officer plays a pivotal role in supporting the smooth operation of Board and Committee functions, maintaining confidentiality, and supporting high standards of governance. You will be responsible for coordinating meetings, preparing documentation, recording minutes, and supporting directors with administrative needs.

We are seeking a highly organised and proactive Governance Administration Officer to provide efficient governance, compliance, and administrative support to the Company Secretary and Boards across the Good Shepherd Australian and New Zealand network.

This is a 0.6 FTE 3-year appointment until 2028. Flexibility available – school hours or 3 days full time. On occasion, availability to attend out of hours online meetings required.

Key Responsibilities

• Coordinate administrative and compliance support for Boards, Committees, and Working Groups.
• Assist with scheduling, agendas, meeting logistics, and timely distribution of papers.
• Accurately record and finalise minutes for Board and Committee meetings.
• Maintain workplans, action registers, and follow up on outstanding items.
• Provide administrative support to directors including travel, reimbursements, and queries.
• Organise induction and professional development for directors.
• Maintain governance registers and ensure compliance with ACNC, ASIC, and other regulators.
• Support development and implementation of governance policies and procedures.
• Flexibility to attend online meetings that on occasion fall outside of Australian business hours.

About You

You are a detail-oriented professional with a passion for governance and excellence in administration. You thrive in a collaborative environment and are confident managing sensitive information with discretion.

Qualifications & Experience

Essential:

• Experience using Board portals (e.g., Diligent).
• Proven ability to manage confidential information.
• Experience in a similar governance role in NFP or private sector.
• Flexibility to attend meetings outside standard Australian business hours.

Desirable:

• Governance Institute of Australia training, including minute-taking, meeting procedures.
• Experience in a faith-based organisation.
• Understanding of ACNC Governance Standards.

Key Selection Criteria

• Demonstrated experience in governance support roles.
• Knowledge of meeting laws and procedures, including quorum and voting.
• Exceptional minute-taking and documentation skills.
• Ability to capture meeting actions and support governance processes effectively.
• Ability to manage competing priorities and meet deadlines.
• Advanced proficiency in Microsoft Office.
• Strong interpersonal and communication skills.

Benefits 

• Salary packaging (which can add up to $15,900 in tax-free pay per year)
• Paid study leave
• Paid parental leave
• Gifted leave at Christmas and Easter
• Employee Assistance Program, a free and confidential counselling service
• + more  

About Us 

Our 2023-2027 strategy outlines the world we want to see and our role in advancing it. We aspire for all women, girls, and families to be safe, well, strong, and connected. We strive for equity, dignity and social justice for women, girls and families by collaborating globally and acting locally, supporting our communities in Australia and New Zealand to thrive.  

We want women, girls and families to live full and dignified lives, have dignified income and enjoy financial wellbeing.  We aim to provide place-based, people-centred, holistic services while working at the system level to achieve bold and audacious reform. We currently offer microfinance programs and products, financial counselling and coaching, family and domestic violence support services, family and youth programs, playgroups, education programs and community houses. These services are complemented by research and strong advocacy to address the underlying structural causes of injustice, exclusion, and inequality.   

Good Shepherd employees are committed to inclusive practice that responds to the specific needs, context, and circumstances of service participants. We embrace the diversity and intersectionality of individuals and recognise a person’s right to a unique identity comprising culture, language, ability, community, gender, sex, sexual orientation and lived experience. 

How to apply 

Click 'Apply Now' to  submit a short covering letter outlining your relevant skills and experience against each of the 7 Key Selection Criteria as included in the Position Description along with your CV. Please apply as soon as possible as applications are considered as they are received. 

To review the position description please reach out to [email protected] using the subject line: Governance Administration Officer enquiry via EthicalJobs.

Personal data held by Good Shepherd Australia New Zealand relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website. 

We recognise the rich diversity of people across Australia. We are committed to ensuring that our team is reflective of the diverse community we serve and to supporting a culture of equity, inclusion and diversity. 

Good Shepherd Australia New Zealand is a Child Safe employer. Employment is subject to satisfactory referee checks, a current employment working with Children Check, National Criminal History check and proof of the right to work in Australia.