• Melbourne CBD | Immediate start | Hybrid working model
• Full time | 6-month maximum term
• Be a part of a feminist community legal service supporting Victorian women and non-binary people
• Your expertise will directly contribute to building a more gender-equitable society
• $83,229 + super + NFP salary packaging, 5 weeks annual leave

About Us

For over 40 years Women’s Legal Service Victoria (Women’s Legal) has championed women’s rights to live free from violence. We are a dedicated team with a passion for working with women and non-binary people to live free from violence and discrimination by:

• Providing high quality integrated legal services for Victorian women and non-binary people who
  are victim-survivors of family violence and disadvantaged or marginalised by structural and systemic barriers. 
• Building the capacity of professionals who work with women and non-binary people, to better
  understand the law and navigate the legal system safely.
• Advancing gender equality by challenging unsafe and discriminatory policies and laws and informing and advocating for legal and policy initiatives that respect and promote the rights of women and non-binary people. 

About the Role

As part of our collaborative Office Admin team, you’ll provide high-level administrative support across the organisation, helping to ensure seamless day-to-day operations. From managing bookings, systems and rosters to supporting onboarding, finance and facilities, you’ll play a key role in keeping things coordinated and efficient. This role is also key in enabling our organisation to deliver impactful legal support and advocacy to women and non-binary people.

• Manage client appointments using Acuity scheduling platform and Outlook calendars;
• Data entry using Action Step (legal practice management software) and CLASS (legal data management software); 
• Pay invoices, claim grants of aid and manage the trust account transactions;
• Support the creation of monthly lawyer rosters; 
• Book barristers and locums for briefs; 
• Answer reception overflow calls;  
• Assist with procurement of office supplies and equipment; and 
• Manage shared spaces and assist with ad-hoc administrative tasks across organisational areas as required. 

About You

You're a natural organiser who thrives on variety and takes pride in the small details that keep a workplace humming. You are proactive, flexible and unfazed when priorities change. Your strong communication and interpersonal skills mean you build rapport across teams quickly, and your warm, professional phone manner means you can handle challenging or sensitive calls with confidence and care.

Key to your success is your:

• Extensive experience (2-3 years as a minimum) in an office environment with exposure to reception and administration; 
• Strong administration skills with an advanced knowledge of MS Office Suite; 
• Excellent attention to detail and accuracy; 
• Ability to prioritise competing tasks and deadlines; 
• Positive attitude with a flexible approach, particularly whilst working in an environment of change; 
• Exceptional customer service skills; and 
• Proactive/self-managed approach to daily tasks.

Experience working in a legal setting or working with women and non-binary people experiencing family violence will be highly regarded.

Why Women’s Legal?

Be a part of a supportive, inclusive and purpose-driven workplace where your work truly matters.  We offer: 

• Competitive remuneration, NFP salary packaging benefits (up to $15,900 in tax-free pay every year) plus meals & entertainment benefits (up to $2,650 tax-free pay per year) 
• 5 weeks annual leave, plus bonus paid leave between Christmas and New Year! 
• Paid cultural, parental, reproductive health, and gender affirmation leave 
• A strong commitment to your professional development, personal development, and wellbeing  
• A true hybrid working model and flexible working environment that supports work-life balance 
• Fresh fruit available in the office 
• Support for your wellbeing with access to our EAP and annual reimbursement limit for your own mental health professional.  

To apply

Click "Apply Now" and submit a resume and covering letter to tell us how you are the right candidate for this role. Please ensure the cover letter addresses how you personally align to Women’s Legal values as described in the attached position description. We encourage you to apply as soon as possible, as applications will be assessed and interviews conducted on a rolling basis before the advertisement closes.

Research shows that women are less likely to apply for roles if they don’t meet 100% of the selection criteria. We encourage you to apply even if you don’t meet all the criteria, but this role sounds like a good fit for you.

Please note, non-lawyers employed by Women’s Legal Service Victoria are required to comply with Section 121 of the Legal Profession Uniform Law. All successful candidates will be required to produce a national criminal history check prior to the commencement of their employment.

Enquiries

Enquiries can be emailed to Katrina Hall, People & Culture Manager at [email protected] using the subject line: Office Administrator enquiry via EthicalJobs. 

Equal Opportunity Employer

We are committed to creating a safe, inclusive, and respectful workplace. We recognise our work benefits greatly from the unique knowledge, skills, and expertise of individuals with diverse experiences, including women and non-binary people who are Aboriginal and Torres Strait Islander, with disability, with lived experience of family and sexual violence, and from migrant, refugee, culturally and racially marginalised backgrounds.  If this is you, we strongly encourage you to
apply. 

Note, Women's Legal relies on an exception under the Equal Opportunity Act to employ women and non-binary people only.