About TWAG

Tradeswomen Australia Foundation Group is a not for profit organisation representing two entities funded through sponsorship, grants, philanthropy, business and community contributions or services. Our vision is gender equality and empowerment for all girls and women to access, participate and succeed in trades.

Through TWAG Programs, participants are empowered to:

• Develop skills, policies and procedures to manage and overcome poor workplace culture.
• Employ and promote vacancies for women and girls
• Access TWA mentoring and support services to employ and retain women in trades
• Provide education, opportunities and pathways in trade for girls and women

TWAG consists of a small management team and full-time project staff, supported by volunteer teams and governed by an honorary board with committees.

The Opportunity

This newly created role will be responsible for providing confidential administrative support to a highly productive and organised Managing Director. Working in a fast-paced environment within an organisation that is rapidly evolving and growing nationally. You will be supported and encouraged to undertake professional development, with a flexible and friendly work environment.
With offices in Geelong, we welcome candidates who can combine working from our offices as well as working-from-home.

Specifically, you will be responsible for:

• Supporting the delivery of the Strategic and Operational Plans as per work plan

• Providing high-level clerical and administrative support
• Preparing documents including reports, letters and presentations
• Completing special projects as directed
• Preparing board meeting documentation and reports
• Taking notes and minutes of important meetings
• Managing documents
• Acting as the central point of contact and gatekeeper between me, my clients and other stakeholders (contractors and suppliers)
• Screening and managing phone calls and emails
• Handling requests and queries appropriately
• Managing meeting and travel diaries
• Coordinating and staging events, presentations, meetings, workshops, seminars and speeches
• Preparing, writing, proofing and editing documentation including webpages, blog posts, PDFs and presentations
• Scheduling personal tasks and activities

• Maintaining CRM and assist in the collation of data

The Person

To join our amazing small team, you will need to demonstrate:

• Loyalty, honesty, integrity
• Polished, professional, positive, friendly demeanour
• Exceptional attention to detail and quality
• Act with absolute discretion and confidentiality
• Highly organised, proactive, and trustworthy
• Exceptional organisational and time management skills
• Able to multitask and work with conflicting priorities
• A positive “can-do” attitude
• A strong sense of justice and ethics
• Mastery of Microsoft Office and fast typing skills
• You must master web browsing, Internet (Google) search, social media platforms (Facebook, Twitter, Instagram) and all other current technologies including smartphone apps and the cloud (Dropbox, Google Suite, etc.).
• Excellent written skills in English
• Great interpersonal skills
• Drivers Licence, WWCC and Police Check required
• Tertiary education or work experience in relevant discipline

To find out more, please contact Fiona McDonald at [email protected], using the subject line: Executive Assistant enquiry via EthicalJobs.

A position description is attached.