About Our Watch

Our Watch is a national leader of primary prevention of violence against women and their children. Our vision is an Australia where women and their children live free from all forms of violence, and our role is to stop violence before it starts. We work to embed gender equality and prevent violence where Australians live, learn, work and socialise.

Visit https://www.ourwatch.org.au/ for more information.

About the role 

• Hybrid working arrangements available (minimum one day per week in Melbourne CBD office)  
• 0.8FTE (flexible work arrangements available) 
• Fixed term to June 2027 (with potential for renewal) 
• $100,416 - $103,282 (pro-rated) + 12% super + 17.5% annual leave loading + 5 additional days health/wellbeing leave 

Reporting to the Director, Prevention in Action, this role provides high-level executive and administrative support to help drive the efficient operation of the directorate. Working closely with the Director, leadership team and broader Executive Assistant team, you will manage priorities, coordinate key activities, and build strong relationships with internal and external stakeholders in a fast-paced and collaborative environment. 

The role also works closely with the Executive Assistant team to provide in-person coverage in the Melbourne office on a rostered weekly basis and support as needed to the broader EA team, including leave coverage.  

Your key responsibilities will include: 

• Provide executive and administrative support to the Director, Prevention in Action. 
• Manage complex calendars, meetings, competing priorities and deadlines. 
• Track and coordinate action items to ensure timely completion of key deliverables. 
• Coordinate approvals, briefing materials and other activities requiring Director involvement. 
• Organise directorate meetings, planning days, workshops and training sessions. 
• Arrange travel and manage associated logistics for the Director and directorate staff. 
• Reconcile the Director's corporate credit card and support other administrative processes. 
• Maintain accurate records, documentation and filing systems. 
• Develop and maintain stakeholder and partnership records to support reporting requirements.
• Support organisational initiatives, continuous improvement activities and cross-functional projects. 

About you

You are a highly organised and proactive Executive Assistant who thrives in a fast-paced environment, confidently managing competing priorities and complex diaries. You bring strong attention to detail, ensuring action items, deadlines, and documentation are accurately tracked and maintained.

A collaborative team player, you support senior leaders with meetings, travel, and day-to-day coordination, while working flexibly across teams when needed. You’re reliable, adaptable, and take pride in delivering seamless, high-quality support that enables leaders to perform at their best. 

Experience in Asana, and a not-for-profit and/or government environment is preferable.  

Why work for us

Our Watch is strongly committed to the wellbeing of its employees, and we strive to continuously improve our employee experiences at work. Our Watch is recognised by the Australian HR Awards for the Best Workplace Flexibility Program, received an Excellence Award as an Employer of Choice in the Not-for-Profit Sector, and is recognised as an Inclusive Employer by Diversity Council Australia.

Visit https://www.ourwatch.org.au/about-us/work-with-us/ for more information. 

A few of our unique award-winning benefits include: 

• Commitment to work life balance, including flexible hours/ways of working 
• Additional 5 additional personal leave days per year 
• 12 weeks paid parental leave for all new parents 
• Innovative leave policies, such as floating public holiday leave, cultural leave, etc. 
• Cultural remuneration package for Aboriginal and Torres Strait Islander staff 
• $1500 individual Learning & Development budget per year 

How to Apply

Apply now with your current resume and cover letter.

Please view the position description - also attached below for more information about the role.

Our Watch is committed to diversity, we value people of all cultures, languages, capacities, sexual orientations, gender identities and we strongly encourage applications from Aboriginal and Torres Strait Islander people.

We are passionate about providing a barrier-free recruitment process; if you require modifications during the application process to meet your access needs, please contact us.

Applications close 11.59pm on the closing date, however applications will be assessed as received.