Key Responsibilities

Information Governance & Compliance:

• Lead and coordinate delivery of the IRM Action Plan and Roadmap across all project streams.
• Lead the development and implementation of organisation-wide information governance frameworks, standards, policies and practices.
• Ensure compliance with legislative, regulatory and organisational information management requirements and identify compliance risks and improvement opportunities.
• Promote consistent and compliant information management practices across Federation.
• Monitor information management practices and recommend opportunities for continuous improvement.  

Information Management Improvement & System Support:

• Lead and coordinate digitisation, system improvement and information management initiatives. 

• Lead the development and implementation of records management practices relating to the lifecycle of physical and electronic records. 

• Lead or coordinate the implementation and ongoing improvement of electronic document and records management systems.
• Work collaboratively with IT, Records & Distribution staff and sections to improve information management processes, workflows and practices.
• Lead or coordinate information management reviews, audits and improvement projects as required.
• Conduct reviews and assessments of information management practices and identify opportunities for improvement.
• Develop and implement information management improvement plans and monitor progress against agreed objectives and deliverables.
• Prepare reports, recommendations and implementation updates for senior management as required. 

Stakeholder Engagement, Training & Change Management:

• Provide specialist advice and support to staff regarding information and records management practices.
• Develop and deliver training, guidance and support materials to build organisational capability.
• Promote awareness and adoption of information management systems, processes and best-practice recordkeeping.
• Lead stakeholder engagement and change management activities associated with information management improvement initiatives.
• Foster effective working relationships with stakeholders across Federation to support successful implementation of initiatives. 

Candidate Requirements

• Relevant tertiary qualifications in Information Management, Records Management or a related discipline, or equivalent demonstrated experience.
• Proven experience in records and information management (electronic and paper), including lifecycle management.
• Understanding of information governance frameworks and information asset management principles
• Experience working with electronic document and records management systems (EDRMS), SharePoint or similar document management platforms.
• Strong understanding of compliance, governance, privacy and record-keeping legislation, standards and best-practice requirements.
• Excellent communication, training and stakeholder engagement skills.
• Demonstrated project management or project coordination experience, particularly relating to digitisation, system implementation, process improvement or organisational change initiatives.
• Demonstrated ability to analyse information management practices and implement process improvements.
• Experience supporting organisational change, stakeholder engagement and user adoption initiatives.
• Ability to understand and apply Federation Rules, policies and procedures.
• Commitment to the values and principles of unionism. 

Experience working in a union, membership-based or not-for-profit environment (Desirable)

For further information, please contact the NSW Teachers Federation Human Resources Team at [email protected] using the subject line: Information and Records Management Specialist / Project Lead enquiry via EthicalJobs