About us

Are you passionate about improving the lives of healthcare and aged care workers in Australia? If so, we have an exciting opportunity for you at the Health Services Union NSW/ACT/QLD (HSU).

The HSU is one of the fastest growing unions in Australia, with 54,621 plus members in Health, Aged care, Disabilities, Paramedics, and Ambulance services. We use our collective power to build a fair and just society through improving pay, job security and conditions for our members.

With a dynamic and passionate team of approximately 125 employees, HSU staff across the organisation work tirelessly to support and assist each other in our mission to grow and develop the industrial, social, and political interests of our members and their communities.

If you're ready to join a team of dedicated professionals who are committed to creating a fairer and more just society, we encourage you to apply for this exciting opportunity at the HSU today.

About the role

The HSU is excited to recruit an Executive Assistant who will provide high level executive and governance support to the Secretary, ensuring the effective coordination of the Executive Office and facilitating communication and engagement between the Secretary, elected leadership, senior management and key stakeholders.

This is a Full Time position based in our Sydney CBD Head Office. Please note that this position is an in office role.

Responsibilities

Executive and Diary Management:

• Manage the Secretary’s diary and priorities.
• Coordinate travel, logistics and briefing materials.
• Anticipate issues and keep the Executive Office running smoothly.

Governance and Committee Coordination:

• Coordinate governance meetings (Committee, Council and subcommittees).
• Prepare agendas and papers; distribute materials.
• Minute meetings; maintain action registers and governance records.

Executive Liaison and Stakeholder Coordination:

• Manage liaison between the Secretary and key internal/external stakeholders.

• Draft and coordinate executive communications (briefs, correspondence and presentations).
• Support executive engagement (Councillors, leadership) and liaise with the HSU National Office.

Events and Organisational Activities:

• Coordinate major events, functions and official engagements.
• Arrange venues/catering and prepare briefing/speaking notes and documentation.

Financial and Administration Oversight:

• Reconcile expenses (credit card/travel) and support travel reporting with Finance.
• Maintain Executive Office systems (documents, records and contacts).

General Support:

• Provide high-level administrative support across the Executive Division.
• Drive process improvement and complete other duties as directed.

Essential Skills and Experience

• Demonstrated experience providing high-level executive support to senior leadership.
• Exceptional organisational and time management skills with the ability to manage competing priorities and deadlines.
• Strong judgement, discretion and ability to manage confidential and sensitive information.
• Highly developed written communication skills, including preparation of executive correspondence, briefing papers and reports.
• Excellent interpersonal and stakeholder engagement skills, with the ability to work effectively with elected officials, senior managers and external stakeholders.
• Proven ability to coordinate governance processes including board, committee or council meetings.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Advanced proficiency in Microsoft Office and digital collaboration platforms (e.g. SharePoint, Teams or similar).
• Ability to anticipate executive needs, problem solve and exercise initiative in a fast-paced environment.
• Experience working within a membership-based organisation, union, government or similar complex governance environment is desirable.

Remuneration

• $98,022- $128,324 + 12% (12.5% for females) Employee Superannuation Contributions

Our Benefits

• Attractive employment conditions, including access to an RDO system, Religious Leave, Study Leave, Reproductive Health and Wellbeing Leave, Birthday Leave and Travel to Work Payments
• A supportive Health and Wellbeing program
• Access to Staff Training and Development funding
• Generous Salary Packaging arrangements

Application

Please provide a cover letter addressing the Essential Skills and Experience above with your resume to Jack Nichols via the "Apply Now" button.