• Permanent Full Time (1 FTE)
• Salary packaging, gifted leave at Christmas and Easter
• Paid parental leave
• Competitive above-award salary, SCHADS Level 5 - $112,566 (plus super)  

About the Role

The Archives & Records Service Co-ordinator is responsible for preserving, managing, and providing access to the historical records and heritage collections of the Sisters of the Good Shepherd and their mission across Australia and New Zealand. The role oversees archival collections, records management systems, and preservation practices, while supporting research, retrieval, and interpretation of archival materials. Working collaboratively with Sisters, staff, researchers, and external stakeholders, the Archives & Records Service Co-ordinator promotes the Good Shepherd heritage through education, publications, exhibitions, and outreach activities, ensuring the organisation’s history and legacy are preserved and accessible for future generations.  

Key Responsibilities

• Manage and preserve archival collections, including records, photographs, audiovisual materials, artefacts, and works of art.
• Maintain and enhance the Archive Management System, ensuring accurate cataloguing, documentation, and accessibility of archival materials.
• Oversee records management practices, including retention schedules, disposal guidelines, and compliance with legislative and organisational requirements.
• Provide archive reference and research services, responding to enquiries and supporting access to records in line with privacy and confidentiality requirements.
• Research and interpret historical records, providing historical context and information to support organisational needs and external requests.
• Contribute to exhibitions, publications, presentations, and other initiatives that promote and celebrate the history and heritage of the Sisters of the Good Shepherd.
• Deliver records management advice, training, and support to Sisters, staff, and colleagues.
• Develop and manage the Archives budget, prepare reports, and contribute to archive-related projects and initiatives.
• Collaborate with internal stakeholders, external archival organisations, and historical societies to support best practice and continuous improvement.

About you

• Graduate Diploma in Archives and Records Management, or similar
• Additional tertiary qualifications within Research or History would be valuable  

Benefits

• Salary packaging - up to $15,900 in tax-free pay per year, plus entertainment up to $2650
• 4 days gifted leave at Christmas and Easter (pro rata)
• Up to 100 hours of paid study leave (where relevant to role
• 12 weeks paid parental leave (primary carer)
• Additional leave through purchase leave pathways
• Employee Assistance Program, a free and confidential counselling service
• Eligible for participation in the portable long service leave program  

About Us

Our 2023-2027 strategy outlines the world we want to see and our role in advancing it. We aspire for all women, girls, and families to be safe, well, strong, and connected. We strive for equity, dignity and social justice for women, girls and families by collaborating globally and acting locally, supporting our communities in Australia and New Zealand to thrive. 

We want women, girls and families to live full and dignified lives, have dignified income and enjoy financial wellbeing.  We aim to provide place-based, people-centred, holistic services while working at the system level to achieve bold and audacious reform. We currently offer microfinance programs and products, financial counselling and coaching, family and domestic violence support services, family and youth programs, playgroups, education programs and community houses. These services are complemented by research and strong advocacy to address the underlying structural causes of injustice, exclusion, and inequality. 

Good Shepherd Australia New Zealand (GSANZ) respects the dignity of all people, draws strength from, and celebrates the diversity of our community. At GSANZ, we strive for an inclusive culture where all identities feel safe and that they belong. We welcome and actively seek applications from Aboriginal and Torres Strait Islander people, people of all sexual orientations and gender expressions and identities, people with disability, and culturally and racially marginalised people. Each person’s individual decision regarding disclosure will be fully respected.  

How to apply

Please click 'Apply Now' to complete your application. Please upload your resume and a brief cover letter addressing the requirements of the role.  

Applications are considered as they are received.

To view the position description, please view the copy attached below.

We recognise that applicants may hesitate to disclose their need for adjustments during recruitment due to concerns about discrimination. To address this, Good Shepherd asks all candidates about any required accommodations, with the intention of minimising any sense of exclusion or discomfort associated with requesting adjustments. Good Shepherd believes in genuine inclusive practice and employment and will therefore offer job customisation to meet the varying needs of diverse candidates.

Personal data held by Good Shepherd Australia New Zealand relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

We recognise the rich diversity of people across Australia. We are committed to ensuring that our team is reflective of the diverse community we serve and to supporting a culture of equity, inclusion and diversity. Good Shepherd Australia New Zealand is a Child Safe employer. Employment is subject to satisfactory referee checks, a current employment working with Children Check, National Criminal History check and proof of the right to work in Australia.