About EWB

Engineers Without Borders Australia is a for-purpose organisation that creates social value through engineering. Through partnerships and collaboration, we’ve focused on developing skills, knowledge and appropriate engineering solutions since 2003. You can find out more about us here.

Our vision is a world where technology benefits all.

Our mission is to redefine the purpose and impact of engineering as a critical enabler of sustainable development.

EWB Australia’s purpose is to harness the potential of engineering to create an equitable reality for the planet and its people.

About you and the team

We are seeking a Company Secretary to join EWB! This person will work closely with the Associate Company Secretary, as well as the Board Chair to manage the corporate governance and regulatory compliance of EWB!

This volunteer role would be suited to someone who understands the non-profit Board function, governance or charity legal compliance and is a great opportunity to gain experience as a Company Secretary.

Responsibilities of the role

Company Secretarial management (75% of time)

Work with Associate Company Secretary in:

• Ensuring that EWB Australia Ltd and EWB Foundation comply with their statutory obligations under any relevant laws and regulations
• Statutory records:
  • Maintain registers
  • Ensure requisite retention of documents and records
• Ensuring completion and lodgement of statutory forms and reporting, including:
  • Annual accounts, annual information statements, changes in Directors and secretaries
• Board Committee meetings and General Meetings
  • Arrange/co-ordinate
  • Give due notice
  • Set agenda
  • Manage proxy votes
  • Manage election process
  • Compile and circulate papers to Directors prior to meetings
  • Take minutes
  • Follow up as required in relation to actions
• Ensuring adherence to EWB’s Constitution
• Carrying out other functions, if any, required of the Company Secretary by the Constitution, the CEO, or the Board
• Assist with the compilation of the Directors’ Reports for inclusion in the Annual financial reports and Annual Report

Essential Relationship Management (15% of time)

• Communicate effectively with the Chair, directors, staff team and external stakeholders

Innovation (10% of time)

• Identify and capitalise on opportunities to assist EWB’s impact through its Board and organisational compliance

Selection Criteria

Essential

• Knowledge of Directors’ duties and Constitutional compliance
• Excellent written and verbal communication skills
• Proven track record of success in company secretarial functions and/or similar legal or financial experience
• Empathetic leadership and communication style – including a high level of self awareness and understanding of how to drive and motivate personnel
• Detail and compliance oriented
• High level of confidentiality
• Commitment to EWB’s vision, mission and objectives
• Flexible, creative and comfortable with ambiguity or complexity

Desirable

• Awareness of regulatory compliance under Australian Charities and Not-for-profits Commission (and ASIC)
• Demonstrated organisational skills and a compliance orientation from an organisational perspective
• Knowledge of database functionality and cloud storage (Box.net)
• Working in small purpose driven organisations
• Tertiary qualifications in law or finance/commerce/accounting

Skills

• Excellent written and verbal communication skills
• Demonstrated organisational skills and a compliance orientation from an organisational perspective
• Knowledge of database functionality and cloud storage (Box.net)

Experience

• Proven track record of success in company secretarial functions and/or similar legal or financial experience
• Working in small purpose driven organisations

Personal Attributes

• Empathetic leadership and communication style – including a high level of self awareness and understanding of how to drive and motivate personnel
• Detail and compliance oriented
• High level of confidentiality
• Commitment to EWB’s vision, mission and objectives
• Flexible, creative and comfortable with ambiguity or complexity

Qualifications

• Tertiary qualifications in law or finance/commerce/accounting

A position description is attached.