Carers Victoria is the peak body and statewide voice for unpaid carers across the state. We advocate for better recognition, support and inclusion of carers, and provide vital services that make a meaningful difference in their lives. We also work to improve the health, wellbeing and resilience of people in caring roles.

We are proud to be an enthusiastic, inclusive and flexible workplace where our people feel valued, connected and supported. As part of our commitment to carers we champion curiosity, community, creativity and accountability in everything we do.

Join our team as our Office Coordinator, playing a key role in the smooth running of our office while providing administrative support to our Board and Committees.

About the role

Working in the Office of the CEO, this role supports the smooth day-to-day operation of the Carers Victoria office while providing key administrative support across the organisation and to our board and committees.

What you’ll be doing

• Provide high-level administrative support, including diary management, meeting coordination, document preparation, and general staff support.
• Act as a warm, professional first point of contact for the office, managing office queries and providing responsive administrative assistance as needed.
• Coordinate internal and external meetings, including invitations, agendas, room bookings, catering, and preparation of meeting materials.
• Coordinate Board and Committee processes, including the collection and preparation of papers, meeting logistics, and distribution of materials.
• Support the day-to-day operation of the office, including managing supplies and amenities, office access, mail, and general administration.

About you

To be successful in this role, you’ll bring:

• Demonstrated experience in executive support, office coordination or a similar role.
• Have well-honed organisational, interpersonal and communication skills.
• Ability to manage multiple priorities, with guidance.
• Flexibility and adaptability, with the ability to think on your feet.
• Strong proficiency with the Office 365 suite, with the ability to format, refine and produce a range of professional documents.

Qualifications

• At least 4 years’ experience in an office coordination or a similar role
• Willingness to provide a current Working with Children Check and undertake a police check prior to commencement

Why work with us

• Join a not-for-profit organisation dedicated to improving outcomes for unpaid carers
• Work in a values-driven, forward-thinking organisation
• Ongoing part-time role at 0.6 FTE (3 days per week). Our office is conveniently located in Melbourne’s CBD.
• Carers Victoria EBA Award Level 4 role (Above SCHADS award rates paid)
• Salary: $92,494 (gross, pro rata) plus superannuation, with some flexibility to negotiate based on experience and qualifications.
• Not for profit salary packaging available

Want to apply?

If you have the skills and motivation to join our team, please submit your application via the ‘apply’ button. Please ensure you include a cover letter explaining why you are the best fit for Carers Victoria and this role. We encourage applicants to apply promptly, as applications will be reviewed and interviews offered on an ongoing basis.

A copy of the position description is attached below.

Please note: shortlisted applicants will be required to undergo pre-employment checks, including but not limited to a national police check, Working with Children Check, and reference checks.

Further Information

If you would like more information about this role, please email [email protected] using the subject line: Office Coordinator enquiry via EthicalJobs.

Carers Victoria is an equal opportunity employer and encourages applications from people of culturally and linguistically diverse backgrounds, Aboriginal and Torres Strait Islander peoples, members of the LGBTIQA+ communities, carers, and people with disabilities.

Carers Victoria is committed to maintaining a diverse workforce that reflects the diverse needs of the people we support. We draw pride and strength from our diversity and actively foster an inclusive workplace that celebrates the contribution made by all our people. Carers Victoria is also committed to protecting the best interests and safety of children and vulnerable individuals.