About the position

The Project Administrator is responsible for providing high level administrative and coordination support to the Melbourne Genomics Health Alliance Management Group. The Project Administrator will work closely with the Executive Coordinator and Chief Operating Officer to ensure efficient and effective operation of the program.

Key duties of the Project Administrator include meeting coordination; supporting financial functions such as invoicing and purchase orders; document management; and administrative support as required.

Selection Criteria

Knowledge & Experience Requirements:

Essential:

• Commitment to the Mission of Melbourne Genomics Health Alliance and Values of the organisation.
• Demonstrated experience in a high-level administrative position providing support to a team
• Innovative and creative with the skills to multitask on an ongoing basis, using available resources.
• Demonstrated ability to anticipate change, possessing a flexible approach to work-related tasks
• Excellent interpersonal and communication skills
• Excellent administrative and time management skills
• Ability to multitask
• Ability to plan and execute projects relevant to the position
• High-level computer literacy, including Microsoft Office ie Outlook, Word, PowerPoint and Excel, Sharepoint, internet browsers and Adobe Acrobat.
• High-level attention to detail

Desirable:

• Experience working within a research environment and/or within large collaborative initiatives

The successful person will be:

• Committed to supporting and coordinating the broad program of the Melbourne Genomics Health Alliance
• Be an efficient and organised person who can manage themselves and keep track of the Team's schedule and activities
• Work well in a team and in close partnerships, as well as independently
• Be committed to confidentiality, total discretion and integrity
• Interact effectively with a wide range of people
• Must be willing to have a Working with Children Check and police records check

Attitude:

• A demonstrated commitment to high levels of professionalism
• A strong work ethic, attendance and punctuality
• A willingness to take on projects and ad hoc tasks as required
• A commitment to maintain confidentiality
• High motivation, in order to establish priorities, set and maintain deadlines with a demonstrated ability to use initiative and delivery consistently on time

Terms of appointment

This position is available for 1 year in a part time capacity at 0.6 FTE. Salary is HEW Level 5 ($72,036 - $82,743). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Naomi Burke - [email protected] using the subject line: Project Administrator enquiry via EthicalJobs.

A position description is available here.

How to Apply

Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

WEHI - Brighter together

WEHI is where the world's brightest minds collaborate and innovate to make discoveries that will help us to live healthier for longer. Our medical researchers have been serving the community for more than 100 years. We bring together people with different skills and experience who are committed to long-term discovery. Our teams of researchers are committed to solving the most complex health problems, making transformative discoveries for cancer, infectious and immune diseases, developmental disorders and healthy ageing.

WEHI is a place where people are able to shine. People who are inquisitive, who are committed, who are passionate. People who want to make a difference. And we are committed to ensuring they have the tools to flourish, personally and professionally. We are a community of researchers, students and professional service staff who work towards achieving discoveries that improve human health. We are driven by collaboration, curiosity and creativity. We are committed to making a positive difference to the lives of people in Australia and around the world. We are WEHI. We are brighter together.

WEHI's commitment to diversity and inclusion

At WEHI we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognise that talent does not sit within a single identifiable group in our society and that WEHI's ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organisation. Our action to promote gender equality has been recognised with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers.

Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from, people with a disability, culturally, religiously and linguistically diverse people and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team.

WEHI's commitment to Indigenous employment

WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realisation of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply.