An excellent opportunity is available for an Academic Administrator to join the Scientific Education Office at Australia's pre-eminent biomedical research institute.

About the position

The Walter and Eliza Hall Institute as the Department of Medical Biology of the University of Melbourne offers a Bachelor of Science Honours program, MRes and PhD programs. The Scientific Education Office coordinates and implements course content in these programs and ensures high standards of education. The office manages academic evaluation of students and conceives and conducts professional development workshops for postdocs and students, as well as providing arbitration and pastoral care for our students.

The Academic Administrator will ensure effective management of Graduate Researchers, for a cohort of approximately 200 candidates, using a case management approach that includes end-to-end administration of each student's candidature, from:

• performing mathematical calculations related to scholarship scoring,
• Graduate Researcher application management
• Graduate Researcher progress reviews
• assistance in thesis submission

It will be important to communicate administrative requirements, capture information, assess cohort data - including follow-up as directed by the Head of the Scientific Education Office, Deputy Head of Education and the Education Committee to ensure efficient operations and a high level of service. Equally important is the need to inform and guide students and supervisors on relevant policies, regulations, procedures, and outcomes required by the University of Melbourne.

This role will work with academic and professional staff to ensure internal and University of Melbourne supervisor training requirements are met and guidelines and policies are followed.

Selection Criteria

Personal qualities

• Self-motivated individual with proven ability to work independently, and on multiple initiatives concurrently
• Excellent interpersonal, oral and written communication skills; proven aptitude for communicating effectively with a variety of audiences
• Excellent time management, analytical and problem solving skills
• Confidentiality, discretion, sound judgement and attention to detail
• Consistent demonstration of initiative; able to rapidly adapt and respond to changes in environment and priorities

Knowledge and skills

• Strong computer literacy, and proficiency using a range of software packages including Microsoft Office. Aptitude in a Macintosh environment is preferable
• Strong administrative and/or business experience in a medical research or academic environment
• Demonstrated ability to use the University of Melbourne database systems ISIS, THEMIS and Thesis Examination System (TES) is desired

Terms of appointment

This is an ongoing position in a full time capacity. Salary is PSE Level 6 ($83,556-$90,445). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Dr Keely Bumsted O'Brien using the subject line: Academic Administrator enquiry via EthicalJobs.

A position description is available here.

How to Apply

Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

WEHI - Brighter together

WEHI is where the world's brightest minds collaborate and innovate to make discoveries that will help us to live healthier for longer. Our medical researchers have been serving the community for more than 100 years. We bring together people with different skills and experience who are committed to long-term discovery. Our teams of researchers are committed to solving the most complex health problems, making transformative discoveries for cancer, infectious and immune diseases, developmental disorders and healthy ageing.

WEHI is a place where people are able to shine. People who are inquisitive, who are committed, who are passionate. People who want to make a difference. And we are committed to ensuring they have the tools to flourish, personally and professionally. We are a community of researchers, students and professional service staff who work towards achieving discoveries that improve human health. We are driven by collaboration, curiosity and creativity. We are committed to making a positive difference to the lives of people in Australia and around the world. We are WEHI. We are brighter together.

WEHI's commitment to diversity and inclusion

At WEHI we strive to foster a flexible working environment that encourages individual differences and promotes collaboration and creativity. We recognise that talent does not sit within a single identifiable group in our society and that WEHI's ability to shape contemporary scientific thinking and deliver leading professional services relies on a diversity of thought within our organisation. Our action to promote gender equality has been recognised with an Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE) and we offer a range of support for women researchers.

Our commitment to celebrating diversity and addressing inequities is further demonstrated through our Diversity and Inclusion Strategy, Gender Action Plan, Reconciliation Action Plan and our WE-Pride network for LGBTQIA+ staff and students. We actively encourage applications from, people with a disability, culturally, religiously and linguistically diverse people and people with diverse genders and sexualities. Should you require support during the recruitment process due to special needs or consideration, please contact the People and Culture team.

WEHI's commitment to Indigenous employment

WEHI is working to create a future where Aboriginal and Torres Strait Islander peoples will be engaged at the scientific frontier, making exciting discoveries and decisions about the future of health in this country, and part of a leading professional services workforce supporting the realisation of these discoveries. We are committed to creating a culturally safe workplace and offering career development and leadership opportunities to First Nations staff and students. We strongly encourage any Aboriginal and Torres Strait Islander peoples to apply.