Purpose of Position

Part of a small team providing back office supports including processing financial data and maintaining accurate financial records of Sharing Places. Performing payroll tasks for the organisation and assisting with Human Resource functions. Performing backup reception and switchboard tasks.

Functions and Responsibilities

• Work under general direction to ensure that the service provided is conducted in accordance with Sharing Places’ Vision Statement and Policy and Procedures, all relevant legislative and industrial relations requirements and conditions of funding.
• Perform bookkeeping duties using a reasonable degree of judgement, initiative, confidentiality and sensitivity.
• Use specialised skills and knowledge of MYOB and Excel to maintain accurate financial records, and maintain employee records (including filing and archiving).
• Process the payroll and maintain payroll records including leave entitlements, and remit monthly superannuation and quarterly long service leave.
• Resolve payroll issues in a timely manner, and use effective communication skills when liaising with the HR Manager and employees;
• maintain a professional standard of work performance and update knowledge and skills by actively participating in personal, professional and service development opportunities;
• undertake other duties and special projects as required.

Also work as part of a team to undertake any of the following duties, as required:

• undertake regular reconciliations in relation to banking, credit cards, each group’s petty cash, and other general ledger accounts;
• process client invoices and maintain accounts receivable records, facilitate debt collection as required;
• process NDIS claims and utilise the PRODA portal;
• liaise with participants regarding the financial aspects of NDIS plans;
• process supplier invoices and necessary follow-up;
• be responsible for banking, cash on hand and petty cash for programs;
• undertake back up reception duties;

Skills, Knowledge, Experience, Qualifications and/or training

• Not for profit accounting experience
• MYOB & MS Excel Skills
• Hold a current drivers’ licence, a current Working with Vulnerable People card and be willing to undergo a Police Check.
• Relevant degree with relevant experience (2 years) or less formal qualifications with specialised skills sufficient to perform at this level (5 years).

Selection Criteria

• Demonstrated accounting experience within a community based service.
• Excellent skills in payroll and strong MYOB and Excel skills.
• Ability to solve complex payroll problems using initiative and exercising good judgement.
• Excellent oral and written communication and interpersonal communication skills.
• Proven skills in IT systems including staff attendance and HR.
• Strong work ethic and a flexible approach in assisting other team members if required.
• Current driver’s license and Working With Vulnerable People Card.

A position description is attached.