Honesty Trust Respect Concern Love

• Part-Time (0.8 FTE), Permanent
• Based in Richmond
• $78,145.53 pro rata per annum plus super.
• 17.5% annual leave loading and generous salary packaging options
• Progressive Workplace Flexibility options that enable genuine work life balance

About Odyssey Victoria:

Odyssey Victoria (OV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey Victoria we believe that every person should have the opportunity to change and grow. Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

Role Purpose:

The Finance Administrator is responsible for delivering high-quality transactional finance and payroll support to ensure efficient and compliant operation of OV’s finance function. Working within established processes and systems, the role contributes to accurate financial reporting, payroll integrity and effective internal service delivery.

Working under general direction, the role performs duties in the application of established procedures and methods, and within this scope exercises initiative, using knowledge, judgment and work skills acquired through relevant qualifications and/or previous work experience, as well as contributing to the interpretation of matters which may have no clearly established practices, although such activity would not be the sole responsibility.

The role undertakes responsibility for the following varied activities:

Key areas of focus:

• Process end to end accounts payable, ensuring accuracy, timeliness and appropriate authorisation.
• Prepare and post general journals and assist with month end procedures.
• Bank reconciliation and processing bank transactions.
• Process financial transactions, including invoices, receipts and payments.
• Ensure compliance with internal controls, policies and audit requirements
• Provide back up support to payroll when required, including processing payroll end to end and maintenance of employee records.
• Interpret Award provisions (SCHADS, Nurses, Education, HPSS) and respond to payroll-related queries.
• Process payroll adjustments including backpay, allowances and employment changes.
• Assist with PAYG and Superannuation and other statutory obligations – reconciled to the balance sheet.
• Identify and escalate payroll discrepancies and risks in a timely manner.
• Actively promote and adhere to the OV Child Safety policy and procedures to assist OV to maintain a Child Safe Organisation and support colleagues to engage in child safe practices.
• Understand and apply inclusive and intersectional practice when working with people from diverse communities such as cultures, genders, sexualities, bodies, abilities, spiritualities, ages and backgrounds.

To be successful in this role, you must…

1. Demonstrated experience in finance, accounting and payroll functions.
2. Ability to manage competing priorities and meet deadlines.
3. Strong attention to detail and high level of accuracy in data entry.
4. Strong teamwork and collaboration skills.
5. Able to build and maintain effective relationships with internal and external stakeholders.
6. Able to maintain confidentiality in relation to staff information and other sensitive organisational matters.
7. Strong information technology skills, including proficiency in Microsoft Office suite and finance and payroll software.
8. Good verbal and written communication skills

For a copy of the position description which outlines the full list of responsibilities and key selection criteria, please click HERE - or see attached below.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities
• Providing work that is meaningful and challenging
• Providing career pathways across diverse OV programs.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP)
• Generous leave options such as 48/52 Purchase Leave and Study Leave
• Flexible working arrangements such as monthly RDO’s for full-timers (arrangements will vary based on role requirements).

Application information

Please click the 'Apply Now' button below to apply directly via our careers website (applications via external recruitment websites or via email will not be considered).

Applications should be addressed to Belinda Puckey and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Belinda Puckey Finance and Payroll Manager at [email protected] using the subject line: Finance Administrator enquiry via EthicalJobs.

We will be assessing applications on a rolling basis, and suitable candidates will be shortlisted immediately. This role will be open for one month and close once a suitable candidate has been selected, which may be prior to the application deadline, so please don’t wait to apply!

Our commitment to diversity

At OV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OV is committed to child safety and is a child safe organisation. All OV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

All Odyssey Victoria sites are smoke free for all employees.