National Disability Services (NDS) is Australia's peak body for non-government disability service organisations, representing over 1200 service providers and their workforce of over 150 thousand people who collectively provide support services for nearly 2 million people with disability.

NDS has a strong and influential presence in every state and territory across Australia. Our core functions are to advocate to government for sector-wide changes and improvements, to inform our members about issues that impact them, and to provide resources and services that assist them to deliver sustainable high quality support services for people with disability.

NDS employees have the passion to make a difference, are driven to deliver the highest quality support and services to our members, and thrive in an environment of positive change and continuous improvement. If this sounds like you, check out this opportunity below! Or, to find out more about NDS, please visit our website.

About the Role

• Located in Perth, hybrid working arrangements

• Permanent Full time

Reporting to the NDS WA State Manager, the role covers a broad range of activities, including executive diary management, providing secretarial and communication support and the preparation of agendas, minutes, and other documentation. The position will assist in the coordination of a range of activities, such as committees, advisory groups, community of practice groups, forums, and events.

Responsibilities

• Liaise with Ministerial office(s) and preparation of meeting papers and reports
• Manage internal and external stakeholders’ relations with the State Manager’s office 
• Manager all incoming and outgoing correspondence to the State Manager’s office including emails
• Maintain State Manager’s diary and screen incoming calls
• Assist the State Manager with communication, marketing, and promotional activities
• Provide high level support to all members of the State Committee
• Preparation of meeting agendas, minutes, diary appointments and reports for State Committee meetings
• Provide high level administrative support to the sector support and development function of the WA office.
• Respond to and/or direct enquiries from members and the public
• Management of new memberships ensuring all paperwork is correct and greeting packs are sent and new members are engaged through a follow up phone conversation.
• Management of membership through CRM

Desired Skills and Experience

Skills and Experience

• Demonstrated high level administration skills, including knowledge of office information technology
• Significant experience in supporting an executive position within an organisation
• Exceptional communication skills, both written and verbal
• Intermediate to advanced MS office skills
• A high degree of professionalism, discretion and integrity
• High initiative and demonstrated ability to “get things done”.
• Well-developed organisational skills
• Ability to work autonomously and as an effective team member.
• Willingness and capacity to travel, and valid driver’s licence

What We Offer 

• Flexible working opportunities 

• Salary packaging benefits 

• Employee Assistance Program 

• Staff Rewards & Discounts program 

• Learning and development opportunities 

To Apply 

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including Aboriginal and Torres Strait Islander people, people with disability, LGBTQIA+ and culturally diverse communities to apply.  

NDS will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via [email protected] or 02 9256 3107 and indicate your preferred method of communication (email or phone). 

Please submit your CV and a cover letter outlining your Skills & Experience in the areas listed above. For further information please contact [email protected], using the subject line: Executive Assistant and Sector Support Officer WA enquiry via EthicalJobs. 

The successful applicant must be prepared to undertake a pre-employment police check. In addition, due to the inherent work, health and safety considerations and legislative requirements of this role, they must also be fully vaccinated against COVID-19 (i.e. double dosed plus recommended booster doses) prior to commencing any work, unless medically exempt,. 

Please note that only short-listed candidates will be contacted. No agencies please.