Job type: Part time – 12 month contract, 10 hours per week on average. *See note on how time is scheduled weekly/monthly.

Salary: $49K – $63K per annum pro rata. This gives a gross annual salary of approx $11.9K - $15K for the average 10 hour work week* ($25 - $32 per hour). Plus superannuation.

Location: A mix of on site and remote working. Spacious studio located in a warehouse in the heart of Fitzroy. Excellent public transport.

Time frame: Role available to commence immediately. Applications being shortlisted and interviewed as received. First suitable candidate will be appointed to the role.

Overview

• We are looking for a highly organised and extremely level headed team member to help me manage my creative projects.
• Experience with administering, marketing, communication and event management in the performing arts sector is essential.
• You are confident in your ability to use technology to track and manage creative projects

Performing Artist Luke Hockley is currently looking for an Assistant Producer/Project Coordinator to support and amplify the impact of his creative projects. You need to be smart, have an attention detail and enjoy working as part of a small close team. You will report to Luke and be responsible for the administration, marketing/communications and event management of the creative projects. You will do so in collaboration with a small team including Luke, casually engaged creatives, a book keeper and volunteers.

About Luke Hockley

I’m a Maker, Mover, Teacher and Performer. I write, draw, sing, dance, teach, tell stories and make live theatre. I want the things I make to inspire people to believe they can create the kind of world they want to live in. You can read more about me here - www.lukehockley.com.au.

Some key projects I am currently running include:

• Campfire – monthly performance event, 30-60 attendees. Building lasting community connections through performing arts. Based in Fitzroy.
• Sing Your Heart Out – Term based ‘choir’ where approx. 25 people gather to get the benefits of singing in a group. No experience required. Annual Big Sing Your Heart Out event held (approx. 50- 100 people)
• Movement/somatic practice classes, workshops and studio activity. Space in Brunswick East with a curated series of classes, workshops and shared practice across the year.
• Writing/publishing on movement/the body/somatic practice
• The Story Of… Writing on social issues I care deeply about

Previous projects include:

• Dear Self was a public daily letter to myself. Each day, for 1,819 days, I sat down and wrote a letter to myself as a dedicated act of self-reflection. This daily ritual has made my life much richer. It has grown into a live theatre show that was performed as part of the Melbourne Fringe Festival.
• Listening by hand is an award winning* live art piece where I listen to a woman speak of her experiences as a woman whilst I make my own shirt. In doing so I hoped to challenge the sometimes-unhealthy power dynamic between genders. This work is performed for one audience member at a time. The audience member speaks. The performer listens. (*Best live art – Melbourne Fringe Festival 2018)

Further detail

The role has the following key tasks:

• Event management for creative projects (currently weekly Sing Your Heart Out and monthly Campfire events)
• Administration for creative projects (currently SYHO, Campfire and Movement Classes) including website and ticketing management for creative projects (currently SYHO, Campfire and Movement Classes), diary planning and scheduling across a complex calendar of activity.
• Marketing, communication and social media management for creative projects (currently SYHO, Campfire and Movement Classes).

We are looking for someone who can remain calm under pressure, be strategic in how they allocate and manage their time, communicate well and is comfortable with self-reflection and continuous improvement in everything they do.

You need to be switched on, have an attention detail and enjoy working as part of a small close team. You will report to Luke Hockley and work closely with a group of collaborators, volunteers and participants so will need to communicate well in many different circumstances.

Responsibilities

• Event management
  • Event set up and pack down
  • Booking and scheduling (e.g. musicians, photographers, videographers)
  • Task management (‘Teamwork’ online platform)
  • Promotion and marketing
  • Stage management/runsheet production
  • Volunteer coordination and training
  • Ticketing administration and communications
  • Event debriefing and continuous improvement

• Administration
  • Diary management and scheduling for creative projects over the medium to long term
  • Look for system improvements and work with colleagues to implement
  • Work independently with an attention to detail.
  • Familiarity with the following computer programs
    • Excel (intermediate-advanced proficiency)
    • Humanitix
    • Canva
    • Mailchimp
    • Photopea (or other photo-editing software)
    • Team work (or other project management software)
  • Budgeting and dashboard management

• Marketing and communications
  • Website management (Squarespace)
  • Social media
  • Newsletters (Mailchimp)
  • Media releases

*The role is an average of 10 hours a week, however the creative projects currently cycle across a monthly Saturday night event (Campfire) that requires a bigger investment of time once a month (17 hours once a month over 2-3 days) and a weekly Monday night, term based, event (Sing Your Heart Out) that requires attendance on site on a Monday evening for blocks of 6-7 weeks. There is a weekly, onsite production meeting on Mondays around lunchtime. Time balanced across the weeks of the month to ensure these events are covered and the working hours average to 10 hours.

Key selection criteria

1. Previous experience as an assistant producer/project coordinator
2. Intermediate to advanced proficiency in a range of computer programs, with capacity to learn new programs (Excel, website management, social media platforms, project management software)
3. Exceptional communication and interpersonal skills
4. Exceptional time management and organisational skills
5. Demonstrated attention to detail
6. An ability to work as a part of a small team, all of whom work part time.
7. Demonstrated commitment to the role the performing arts can play in contributing to a balanced, knowledgeable and self-aware society.