• Part time

About the organisation

Every day, Life Without Barriers offers support and care to children. We want every one of those children to feel as safe and respected as they should and, working collaboratively, we strive towards the best outcomes for their future. These children and young people depend on the supports you can offer them; you can be part of their journey to a better future.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless and refugees and asylum seekers.  

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander backgrounds and people with disability to apply.

About the Role

We are very pleased to announce the creation of a new role within the Senior Leadership Child Youth & Family Team for Tasmania. Reporting to the Director, the role of Executive Officer to Director will be crucial in the smooth running of service delivery across the State. You will be the right hand of the Director anticipating information and support that may be required, this includes project management, reporting, industry insight and managing the roll out of strategic business plans.  

The Executive Officer provides timely expert executive and professional support to the Director, including managing a diverse range of critical issues, services and projects relating to key strategic objectives. The successful applicant should provide a level of support to the Director to enable them to perform to their best.

This role is being offered as a Permanent Part-time (4 days per week) position based in Hobart, with some flexibility to work from home considered. Full-time appointment can be considered for the right applicant. Occasional travel to our office may be required as part of this role.

About you

To shine in this role, you will have the ability to build and maintain relationships by providing a high-quality administrative support to our teams. Your strong eye for detail, ability to communicate to varied levels of stakeholders and flexibility to work autonomously in a fast-paced environment will be the key to your success in this role. 

You must be proactive and intuitive in the way you work, allowing the Director to focus on higher level strategic planning and service growth as we work towards our 2025 Strategy.

This role would suit someone with prior experience in project coordination and/or management, or an Executive Assistant looking to take that next step forward in their career.

Key Responsibilities

• Prioritise issues for the Director's attention and provide briefing notes/reports to facilitate effective action
• Take a lead role in drafting key internal and external communications on behalf of the Director
• Prepare and review correspondence, presentations and reports that deal with complex or sensitive matters
• Provide timely, effective diary management by prioritising and organising meetings, with internal and external stakeholders
• Communicate efficiently using computer/software applications - Microsoft Office suites programs including Microsoft Teams.
• Provide project coordination support to the Director and Operations Managers in the planning, implementation and monitoring of organisational projects aligned to strategic direction.

Skills & Experience

• Tertiary level qualifications in business, management, or relevant field and/or relevant experience 
• Experience in the NFP/NGO sector
• Experience and understanding what is required to operate at an executive level in a complex, geographically dispersed organisation
• Demonstrated experience in research, analysis of data and provision of information
• Strategic and critical thinking skills with good judgement and supported by a bias for action and outcomes
• Demonstrated ability to develop and collate organisation reporting and papers
• High levels of influencing and communication skills including the ability to liaise effectively with internal and external stakeholders at all levels
• Ability to manage sensitive information and maintain a high degree of confidentiality
• Demonstrated ability to identify priorities, work under pressure and meet deadlines
• High levels of analytic skills including use of Excel and other tools for analysis

Successful candidates will be required to clear probity checks including National Criminal History Record Check.

Benefits

• Flexible working arrangements
• Great tax benefits through Maxxia
• Join one of Australia’s largest social purpose organisations
• Advance your career as an Executive Assistant or Project Officer

 How to Apply

Please include your resume and covering letter in one document, click on the Apply button below and follow the screen prompts. For all enquiries, contact Zina Campbell at [email protected] using the subject line: Executive Officer to Director - Hobart enquiry via EthicalJobs.

We are dedicated to playing our part to reduce the spread of COVID-19 and bring continuity of care and support to our clients. With this in mind, if you are successful, we will discuss with you an alternative to a face-to-face interview.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here https://bit.ly/2GzZGWA.

To be considered for and appointed to a position at Life Without Barriers, you must be fully vaccinated against COVID-19 or hold a valid medical exemption certificate.  You will be required to provide evidence of your vaccination status during the recruitment process.