• Social enterprise developing leaders for a stronger Victorian community
• Key role for partner liaison and programs/events coordination
• Melbourne CBD-based with flexible work from home options
• Small, dynamic, diversity-friendly team, and large alumni network
• 0.8-1.0 FTE (negotiable)

ABOUT LEADERSHIP VICTORIA

Leadership Victoria (LV) is a dynamic, innovative not-for-profit organisation working to realise our vision of a more equitable, inclusive and sustainable world. For over 30 years we have been developing and mobilising purpose-driven leaders from all sectors with a commitment to a stronger Victorian community, including through our flagship Williamson Community Leadership Program.

We deliver unique, transformational learning experiences that develop, connect and inspire leaders across all sectors to strengthen communities and tackle society’s complex and systemic problems. By bringing together leaders with diverse perspectives, experiences, backgrounds and identities, we build enduring networks ready to address challenges and barriers to equity, inclusion and sustainability.

ABOUT THE ROLE

This is an amazing role for the right person! You will be part of our small but mighty Program & Events Coordination team, supporting the delivery of LV's unique leadership programs.

You will have responsibility for liaising with key program partners to understand and address their needs, as well as coordinating delivery of innovative and inspiring experiences, workshops, residential retreats and creative events.

You will work collaboratively to develop and execute program delivery plans, including researching and booking venues and other logistics; organising program materials; participant registration, selection and support; and in-person coordination on program and event days.

LV has a strong program portfolio and big ambitions, and we need passionate, smart, creative, resourceful people to help us to bring them to life.

KEY RESPONSIBILITIES & DUTIES

• Contribute to the development LV’s annual program plan, including ideas for program design and unique locations and speakers.
• Liaise with program partners who have commissioned tailored programs from LV, to understand their needs, execute the agreed program, and trouble shoot as necessary.
• Co-create and coordinate program delivery (workshop days, residential retreats, creative events and inspiring experiences) in particular by:
  • Coordinating participant registration / selection processes.
  • Acting as the main point of contact for program participants, providing timely and clear communication regarding program details, schedules, and requirements.
  • Coordinating program logistics, including scheduling, research and booking of venues, materials preparation, and catering and transport arrangements.
  • Liaising with external suppliers to secure program-related services and materials, negotiating contracts, and managing relationships to ensure cost-effective delivery.
  • Maintaining accurate and up-to-date program records, including participant lists, attendance records, and evaluation feedback.
  • Engaging and coordinating guest speakers, including assisting with the preparation and provision of speakers’ briefs.
  • Providing logistical and administrative support to program facilitators on the day of delivery, including troubleshooting any issues that may arise.
• Optimise access to, and support in, LV programs for participants from diverse backgrounds including people with disabilities, Aboriginal and Torres Strait Islanders, LGBTIQA+, refugee and migrant backgrounds, young and emerging leaders, and women in all their diversity.
• Help develop strategic networks and partnerships to increase LV’s impact.
• Contribute to strategic projects across LV as they arise, with the opportunity to take the lead on some.

Other duties required by the Programs Coordination Lead or CEO, having regard to your skills, training and experience.

KEY ATTRIBUTES & EXPERIENCE

The ideal candidate for the position will have the following attributes and experience. However, even if you don’t have everything listed, please apply as you may still be the right person for us!

Required

1. Excellent inter-personal skills, with the ability to quickly develop rapport with stakeholders of all abilities, backgrounds and seniority.
2. Highly organised, able to plan and coordinate multiple projects in collaboration with colleagues and other stakeholders.
3. Experience in client/account liaison or management.
4. Experience in program and/or event coordination.
5. Strong written and verbal communication skills, attention to detail, and the ability to present information/data simply and effectively.
6. Initiative, a can-do attitude, customer-centric mindset, and the flexibility to change priorities when needed.
7. Strong digital literacy.

Desirable

1. Experience using project management, learning management, and customer relationship management (CRM) systems.
2. Relevant qualifications in event management, administration, communications, etc.

REPORTING AND ACCOUNTABILITY

The Senior Programs & Events Coordinator reports to the Programs & Events Coordination Lead, and works closely with the Business Development Lead and the Marketing and Communications Lead. The position has no direct reports.

BENEFITS OF WORKING AT LEADERSHIP VICTORIA

• Flexible, inclusive, values-based, diversity-friendly, family-friendly.
• Fun work culture, with a social purpose, in an accessible and contemporary Melbourne CBD office.
• Opportunity to engage with a diverse range of exceptional stakeholders, including program participants, guest speakers and alumni from a diverse range of backgrounds and organisations.
• High degree of collegial support and professional development.
• Generous leave provisions, including three (3) ‘grace and favour’ days (on a pro-rata basis) in the week the Christmas/Boxing Day public holidays fall. 

EMPLOYMENT CONDITIONS

To be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident, or hold a valid work permit of at least two years’ duration.

LV is an Equal Opportunity Employer and has a diversity-friendly, family-friendly culture. People with disability, people from culturally and/or linguistically diverse backgrounds, and Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

Employment terms and conditions will be consistent with the Fair Work Act and set out in a contract of employment. Annual salary reflects individual skills and experience.

There will occasionally be a requirement to attend activities outside of normal business hours.   

The successful applicant will require a Police Check (costs reimbursed) and must agree to adhere to all policies and code of conduct.

APPLICATIONS

Please click Apply Now to submit your application.

But please note, we are keen to have someone start as soon as possible, and will be actively reviewing applications as they are received. So please don't wait too long to apply!

If you have any enquiries, please reach out to [email protected], using the subject line: Senior Programs & Events Coordinator enquiry via EthicalJobs.