• Full Time, Permanent
• Monthly Paid RDO + Hybrid Work Model
• Not‑for‑Profit Organisation

Who we are:

KU Children's Services (KU) is a leading NFP provider of early childhood education and care. We have been delivering high-quality and inclusive services for children, families and communities since 1895. We are passionate about creating a positive impact on the lives of young children and supporting their development and wellbeing. We strive for excellence, innovation and inclusion, and we celebrate diversity and respect in our workplaces.

For the 10th year consecutive year, we have been recognised as a Sector Employer of Choice! We are so proud of this continued acknowledgement reflecting our workplace culture that allows for people to thrive, innovate, and develop lifelong careers by investing in their future.

About the role

We are seeking a highly organised and detail‑oriented Lease, Contract and Insurance Administrator to join our Finance team and provide administrative and coordination support across the organisation’s property leases, contracts and insurance arrangements.

Reporting to the Finance Lead, Expenses and Payables, and working closely with the Chief Financial Officer, this role plays a key part in ensuring accurate record‑keeping, timely renewals, compliance with contractual and insurance obligations, and effective communication with internal and external stakeholders.

Key responsibilities include:

• Administering property leases, contracts and insurance documentation, including maintaining accurate central registers, schedules and repositories
• Monitoring critical lease, contract and insurance dates and coordinating renewals in line with organisational processes
• Supporting end‑to‑end lease and contract activities, including preparing summaries, coordinating documentation and liaising with landlords, councils, agents and legal advisors
• Providing administrative coordination support for insurance planning and annual renewals, including acting as the primary administrative liaison with insurance brokers
• Maintaining insurance registers, Certificates of Currency, endorsements and related documentation
• Supporting insurance budgeting and reporting, including preparing summaries for CFO, Executive and Board reporting
• Assisting with audit requests, compliance requirements and ad‑hoc finance projects as required

About you

You are organised, proactive and comfortable working with detailed documentation and multiple stakeholders. You bring:

• 2–4 years’ experience in an administrative or coordination role involving contracts, property, insurance or finance support
• Experience supporting renewals, audits or regulatory reporting
• Working knowledge of lease and contract documentation and insurance administration processes
• Strong attention to detail, record‑keeping and systems capability
• Effective communication skills and a collaborative, solutions‑focused approach
• Experience in a not‑for‑profit, education, government or community services environment (desirable)
• Relevant qualifications in Business Administration, Finance, Accounting, Real Estate or Insurance, or equivalent experience

Why work with KU?

• Work for a Proudly NFP and For Purpose organisation making a real difference
• Supportive team culture with a strong focus on wellbeing
• Hybrid working options and flexible arrangements
• Inclusive workplace committed to child safety, diversity and reconciliation

How to apply

If the above sounds like you and you’re excited to apply your Oracle AP expertise in a supportive team, please click the ‘Apply now’ button to proceed to the application form.

The fulfilment of this role is a priority for KU, and applications are encouraged as soon as possible. All applications must include a cover letter addressing the your suitability to this opportunity.

For more information or to confidentially discuss this opportunity, please contact Anthony, HR Partner on 0418 299 494 or via [email protected] using the subject line: Lease, Contract and Insurance Administrator enquiry via EthicalJobs.

KU welcomes and encourages applications from Aboriginal and Torres Strait Islander peoples.

KU Children’s Services is committed to being a child safe organisation. We put children’s safety and wellbeing at the centre of our practices. Child safety is a shared responsibility across the organisation. All KU staff contribute to maintaining our child safe culture and ensuring the safety and wellbeing of the children in our services and programs. KU has a zero tolerance of harm or abuse of children