• Status: 12 Month Full Time initial contract
• Expectation of hours: 5 days per week
• Salary: $60,000 p.a Base Salary plus SGC
• Reports to: CEO

Organisational Purpose

JOY is Australia’s LGBTIQA+ community media organisation located in Melbourne, Australia, broadcasting on the FM and DAB+ signal, streaming live 24/7 and hosting the largest rainbow podcast library in the world. JOY exists to make Australia a more inclusive place to live by providing a multimedia platform and enabler for change to the voices of the rainbow community and our allies.

JOY Values

Joyous - a celebration of diversity, talent, music and entertainment

Inclusive - a safe and supportive environment for all members of the LGBTIQA+ community

Courageous - a way to change lives by speaking out, sharing stories and challenging boundaries

Role overview

The Executive Assistant is responsible for ensuring our CEO’s office operates smoothly, consistently and effectively by proactively supporting the CEO and performing a range of administrative tasks including communications, diary and meeting management.

Working proactively and applying professionalism, confidentiality and discretion to the role is a central requirement.

At the direction of the CEO, the EA will collaborate with the Board and Management team as required, ensuring the functions and tasks meet the strategic needs and reflect the values of JOY.

All JOY team members are required to perform their duties in accordance with current organisational policy and procedures, relevant ACMA and CBAA requirements; and the JOY Melbourne Inc. Rules of Association; to ensure a respectful, inclusive, healthy, safe and environmentally responsible workplace.

Key Responsibilities

• Perform the administration tasks of the CEO’s office including communications (CEO inbox), CEO diary management, meeting preparation and follow up, documentation and reporting creation and other tasks as required.
• Perform sales administration tasks including document preparation, database management and meeting follow-up as directed by the CEO.
• Ensure the CEO is provided with the logistics to perform their role including travel arrangements, equipment, research and information.
• Work collaboratively and liaise with external stakeholders, including clients, to perform administration tasks including meeting scheduling, preparation and follow up.
• Work collaboratively and liaise with the JOY Board and Management team to perform administration tasks including meeting scheduling, preparation, minute-taking and follow-up.
• Participate in internal and external stakeholder relationships in a professional manner ensuring relationships are managed to the highest standard, reflecting JOY’s values.
• Document and share the processes you create and operate to help build the organisational foundation of JOY knowledge

Key Selection Criteria

• Significant (5 years +) experience in performing an Executive Assistant role
• Empathy, sensitivity and understanding of LGBTIQA+ communities with a passion for building a more inclusive Australia
• Excellent planning and time-management skills
• Excellent communication skills, both written and verbal
• Significant skills and experience using Office 365 and cloud-based technology, especially Outlook email, calendar and tasks, Microsoft Teams, CRM (Salesforce)

JOY Membership

We are JOY. All JOY Team Members are required to maintain a current, financial Membership of JOY Melbourne Inc. for insurance, governance, compliance and communications purposes. For more information go to: joy.org.au/members.

Applications will be considered on a rolling basis.

A position description is attached.