• Join a highly regarded, purpose-driven organisation that plays a vital role in keeping Australians safe across the nation's rail networks
• Newly created career opportunity for an experienced, proactive and solutions-focused Executive Officer seeking a role that offers the opportunity to become a trusted partner to an Executive Director in a highly collaborative and positive team
• Adelaide | Full-time | Hybrid work environment

The Executive Officer to the Executive Director, Corporate Services plays a critical role in supporting the Executive Director and Corporate Services Leadership Team, ensuring the smooth operation of a dynamic executive office and enabling strategic priorities to be delivered effectively.

We are searching for a positive, collaborative, highly organised, self-starter who enjoys taking initiative and thrives in a collaborative environment where no two days are the same.

Acting as a trusted and dependable partner, you will provide high-level executive support across diary and inbox management, governance coordination, project administration, stakeholder engagement, travel and executive communications. You will anticipate needs, solve problems proactively and ensure the Executive Director is consistently informed, prepared and supported across a diverse portfolio.

This is an outstanding opportunity to work with stakeholders across the organisation while contributing to an organisation with an important national purpose, keeping Australia's railways safe.

You will bring a collaborative and solutions-focused approach and the ability to manage competing priorities with exceptional attention to detail. A confident communicator with excellent judgement, you will build trusted relationships across the organisation and be comfortable managing confidential information and navigating complex stakeholder environments.

Impact of the organisation

The Office of the National Rail Safety Regulator (ONRSR) is the independent statutory body responsible for national rail safety. Headquartered in Adelaide and with offices across Australia, ONRSR is deeply committed to promoting and improving rail safety.

Their culture is purposeful, inclusive and collaborative – where people are empowered to bring their authentic best selves to work and each contribute to enhancing rail safety across the Australian community through targeted, risk-based regulation and actively sharing insights to raise awareness.

Impact you will have in this role

Reporting to the Executive Director, Corporate Services, you will provide broad executive support and ensure the Executive Director is well prepared for meetings and key priorities while supporting the Corporate Services Leadership Team through governance coordination, project administration and executive communications.

Working collaboratively across the organisation, you will build strong relationships with internal and external stakeholders and contribute to the efficient delivery of strategic initiatives that support the broader organisation.

Key Responsibilities

• Provide high-level executive support including diary, inbox and correspondence management
• Prepare and coordinate executive briefings, reports, presentations and confidential communications
• Coordinate Executive Management Committee papers in collaboration with the Governance team
• Support the Corporate Services Leadership Team in tracking strategic initiatives, business planning and project deliverables
• Coordinate leadership meetings, agendas, minutes and follow-up actions
• Manage travel arrangements, accommodation and executive expense reconciliations
• Draft correspondence, presentations and research papers
• Build trusted relationships with internal and external stakeholders while exercising professionalism and discretion
• Coordinate internal engagement activities, team events and connection opportunities
• Work collaboratively with all internal stakeholders and teams, taking the initiative to help others across the business
• Develop and maintain quality procedures and documentation relevant to the role

Skills & Experience

• Demonstrated experience providing high-level executive support to an Executive Director, General Manager or senior executive within a complex environment
• Exceptional organisational skills with the ability to manage multiple competing priorities while maintaining outstanding attention to detail
• Highly developed interpersonal, written and verbal communication skills with the ability to build trusted relationships across all levels
• Proven ability to exercise initiative, sound judgement, confidentiality and professionalism
• Strong problem-solving skills with the ability to anticipate needs and proactively identify solutions
• A collaborative, service-oriented approach with a willingness to support colleagues and contribute positively across the organisation
• High level proficiency across Microsoft Office 365 including SharePoint, Outlook, Teams, Word, Excel, and PowerPoint
• Experience supporting executive committees, governance or leadership meetings will be highly regarded

Benefits

• 3 days leave at Christmas
• Ability to access annual leave at half pay
• Annual salary increases in accordance with the ONRSR Enterprise Agreement 2025-2029
• 16 to 18 weeks of paid parental leave, depending on length of service
• Reproductive health leave

Apply now

Please apply by uploading your resume.

For any questions please contact Erin Hinchey at [email protected] using the subject line: Executive Officer to the Executive Director - Corporate Services - The Office of the National Rail Safety Regulator enquiry via EthicalJobs or by mobile 0421 179 509.

Applications will be reviewed as they are received, with conversations progressing with suitable candidates throughout the recruitment process. Interviews may commence prior to the closing date, so we encourage early applications.

Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background. We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in the workforce.