• A competitive remuneration package is available, accompanied with salary packaging benefits
• Full time position
• Multi Campus locations, CBD, South Melbourne, Sunshine , Prahran, Werribee, must be able to travel to all campuses as required
• Hester Hornbrook Academy is a school that does education differently. Empowering minds, Inspiring Futures, have a career that shapes tomorrow!

About the Opportunity:

The Administrative Assistant provides administrative support to ensure efficient operation of administration functions with in Hester Hornbrook. This role supports the Principal and Exec Leadership through a variety of tasks related to organisation and communication.

The Administrative Assistant is responsible for confidential and time sensitive material and will rely on experience and judgement to plan and accomplish goals and meet timelines.This position will work alongside the rest of the Hester Hornbrook Academy administration team to ensure that a collaborative team approach meets funding and relevant important timelines. Where required this position will also support relevant staff with program specific administration tasks and provide high quality, responsive educational support to young people and staff of the Hester Hornbrook Academy.

A high level of professionalism, efficiency and timely communication are integral to this role along with strong organisational skills, attention to detail and the ability to manage multiple tasks simultaneously.

Our ideal candidate will be able to successfully demonstrate the following key skills and attributes:

• Manage the Hester Hornbrook Admin Inbox, distribute all messages efficiently to relevant staff, students and members of the school community.
• Coordinate all staff events ,travel and catering where required, including bookings, liaising with travel agents and ensuring details are adequate and correct for events and travel. Maintain and review Whole School and Administration Calendar, keeping key dates throughout the year updated.
• Manage and maintain Staff and Student Apparel , New staff and Student Stationary Packs, order staff name badges and merchandise supplies.  Track and maintain stock control and distribute across campuses as required to staff and new students.  
• Assist the Admin team with all stages of enrolments at peak periods.
• Track and maintain School Policies - review at appropriate dates and upload to policy centre.
• Provide support with HR administration processes. In MyHR - upload documents, send unsuccessful emails through recruitment projects, provide support with interview process and coordinating interviews times.
• Have full oversight of Student VASS statements of results, ensuring they are mailed to all students once received, develop initial process for this to occur on a consistent basis.

Benefits:

• Hester Hornbrook Academy as an Independently Registered School has its own Enterprise Agreement.
• A competitive renumeration applies to this role together with access to tax-effective salary packaging arrangements and supportive work/life balance provisions.
• HHA recognizes the importance of investing in the training, learning and development of our staff.

How to apply:

Address applications to - Sally Lasslett , Principal .

• Applications to include a Cover Letter which highlights all Key Selection Criteria.
• current CV with referees.

For more information, including a position description, closing date and how to apply, please click 'Apply Now' to be redirected to our website

For enquiries about this role, and assistance with application submission- [email protected] using the subject line: Administration Assistant - Multiple Locations enquiry via EthicalJobs.

We reserve the right to interview and appoint prior to the closing date.

Other Relevant information:

• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work visa
• Must have a valid driver’s license
• Must have or be willing to obtain a WWCC
• Applicants will be required to undergo a pre-employment safety screening process as part of the HHA selection process.

About the Organisation:

Hester Hornbrook Academy is a Special Assistance School which provides flexible education and learning options, including VETiS (Vocational Education and Training in Schools), VPC (Victorian Pathways Certificate), VM (VCE Vocational Major), VCE and an extend program offering a variety of elective subjects. Recognising that mainstream education is not suitable for all young people, our programs are driven by the personal pursuits of students.

Our HOPE – Healing Orientated Program of Education informs our Practice model which ensures the integration of academic intervention and growth with wellbeing and life skills. Teachers, Youth Workers, and Education Support Officers (ESOs) work together in a collaborative manner to support students to reach their individual goals. Our students include those who have disengaged from traditional education, are young parents, currently in or leaving out of home care, experiencing homelessness and those who may be experiencing mental health challenges or learning difficulties.

Our commitment to diversity

Hester Hornbrook is an inclusive and equal opportunity employer with a strong commitment to safety. Hester Hornbrook /MCM embraces differences because we know that diversity and inclusion help us to attract, recruit, engage and retain talented people. We are passionate about all our employees, with the skills that they bring, realising their full potential through ongoing learning and development and through embracing the positive impact that we make through our work and to the young people that we support.

If you require specific support to apply for this position, please advise the recruiting manager listed in the advertisement. We will work with you to identify the best way to assist you. Aboriginal and Torres Strait Islander people are encouraged to apply.

Our commitment to safety

Hester Hornbrook /MCM is committed to the safety of its clients and employees, taking a zero-tolerance approach to violence within the workplace and abuse, including child abuse and abuse of people with disability. All employees are required to comply with the Child Safe Standards.

A position description is attached.