• Do you want to do work that really matters? Help us end avoidable blindness
• Part-Time 3-days, Permanent Role based within Australia (Flexible work arrangements available)

ABOUT THE FRED HOLLOWS FOUNDATION

The Foundation is an international development organisation working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 2.5 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind or vision impaired and Indigenous Australians exercise their right to sight and good health.

ABOUT YOU

You are an experienced Executive Assistant with outstanding organisational skills. You are deadline driven able to prioritise tasks and work across multiple priorities. You will be service driven, ensuring a smooth environment for the executive time. With excellent interpersonal and communications skills (both written and verbal), you will thrive within a high performing environment. Additionally, you will have high computer literacy skills, particularly across the Microsoft Suite. You will be process driven and innovative, able to create an effective system for office administration to ensure nothing falls through the cracks. Finally, while you may not have INGO experience, you will be someone who wants to join a leading INGO and to make a positive Impact.

THE OPPORTUNITY

The Executive Assistant is accountable for providing administrative, secretarial, and executive support to the Business Operations Executive Director and Directors as well as administrative support and coordination to the Business Operations team as required.

KEY RESPONSIBILITIES

• Provide secretarial support to the Executive Director including: screening and assessing incoming correspondence and ensuring appropriate distribution and/or response, conduct research for speech preparation as well as preparing presentations, reports, briefs and other documentation.
• Provide pro-active, high-level administrative and secretarial support to the Executive Director and the division.
• Proactively manage and maintain the schedule and diary of the Executive Director.
• Primary support for organising all travel and associated documentation for the Executive Director.
• Manage divisional and relevant key organisational meeting logistics including; preparing meeting papers, circulating resources, first point of contact for inquiries and producing minutes.
• Undertake project management and manage special projects as directed.

WHAT YOU’LL NEED TO SUCCEED

• Office management.
• Experience working in an administrative or support services function.
• Experience working in an international NGO, highly desirable
• Previous experience working closely with executive teams

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:

• Generous salary packaging - we provide access to not-for-profit salary packaging options, which will increase your take home pay, we also offer 17.5% annual leave loading
• Flexible work environment – we focus on output, not hours and enable you to prioritise your health and wellbeing
• Generous leave allowances – we offer Paid parental leave; 5 days bonus leave every year; an annual Foundation-wide “Me Day”; and time off for culturally significant/ceremonial leave
• Ongoing commitment to your continuous learning and career development – through tailored leadership and professional development programs, access to Linkedin Learning and focused development conversations.

To find out more about our benefits click here

APPLICATIONS

Please apply directly via the "Apply Now" button. Should you have any questions regarding the opportunity please reach out to our Talent Acquisition Specialist, at [email protected] using the subject line: Executive Assistant, Business Operations - Sydney / Melbourne / Brisbane enquiry via EthicalJobs for a confidential conversation. Kindly note that CVs will not be considered through this email address.

Aboriginal and Torres Strait Islander people are encouraged to apply for this position.

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

A position description is attached.