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Project Officer

Emerging Minds
  • Adelaide - Level 1, 107 Sir Donald Bradman Drive, Hilton SA 5033
  • Salary $78,051.00 per annum (adjusted to hours worked)
  • Fixed Term Contract Position (0.8 FTE to 1.0 FTE – 60.8 - 76 hours per fortnight until 6th July 2025, with the possibility of a further extension)

Emerging Minds is dedicated to advancing the mental health and emotional wellbeing of infants, children, adolescents and their families in Australia. Emerging Minds develops mental health policy, services, interventions, training, programs and resources in response to the needs of professionals, children and their families. Emerging Minds partners with family members including national and international organisations to implement evidence based practice into the Australian context.

Emerging Minds strives to build and nurture a culture where inclusiveness is a reflex, not an initiative. Different ideas, perspectives and backgrounds create a stronger and more creative work environment.

Reporting to the Manager, Projects & Performance, the Project Officer is responsible for the provision of efficient and effective project support services and the management of discrete project components. The incumbent will support the implementation of project management processes, co-ordinate project supplier payments, support budgeting, undertake maintenance of databases and reporting and provide project administration services. The incumbent will also oversee elements of the program by coordinating meetings, preparing minutes and responding to enquiries from stakeholders, and providing project coordination to a range of project teams to support the successful delivery of project outcomes.

Key duties include but are not limited to:

  • Provide process, administrative and project coordination across all designated Emerging Minds’ projects.
  • Contribute to the achievement of project outcomes by undertaking manual and online research.
  • Assist teams in the collection and analysis of data.
  • Assist in the preparation of project reports, recommendations and publicity material.
  • Liaise with project managers/officers, internal business units, agencies and service providers for information and progress updates.
  • Maintain integrity and accuracy of CRM databases, conducive to the efficient retrieval and revision of content.
  • Draft and prepare correspondence and briefing materials relating to communication with a range of stakeholders.
  • Provide a supporting role to work groups and committees. which will include drafting and distributing agenda and minutes.
  • Arrange travel and accommodation requirements and itineraries for employees.

To be successful in this position you will have:

  • Experience in project coordination with proven success in providing project support under limited supervision.
  • Experience in desktop research, data management and analysis.
  • Proven experience in project practices and procedures.
  • Demonstrated experience in drafting a range of documents such as promotional publications, reports, agendas, minutes and correspondence.
  • Demonstrated ability to use the Microsoft Office suite of software (Word, Excel, PowerPoint, and Outlook).
  • Experience in using CRM Data Management Software (i.e. Zoho).
  • Experience in developing and monitoring project data reports.
  • The ability to develop and implement effective document and resource management systems.
  • Demonstrated high level organisational and time management skills.
  • Superior communication skills that allow you to work positively and effectively in a team environment of complexity and change.

Special conditions:

  • This position may require intra/interstate travel which may necessitate overnight absences (subject to COVID-19 restrictions and Government health advice).
  • It is a condition of employment that the employee is fully vaccinated (as determined by the employer) against COVID-19 to the satisfaction of the employer and provides the employer with evidence it considers satisfactory. These are both inherent requirements of the employee's position. Being fully vaccinated includes booster injections.
  • A current National Police Certificate and Working with Children Check are required.
  • Candidates must have working rights in Australia for the duration of this contract period.
  • This is a fixed term contract position until 6 July 2025, with the possibility of a further contract extension.
  • This position is subject to a 6-month probationary period.


What does Emerging Minds offer:

  • The ability to contribute to National strategies to improve the wellbeing of infants, children and families.
  • A modern, friendly work environment.
  • 2 Days of Paid Wellbeing Leave per calendar year.
  • 3 Days of Paid Christmas Leave per calendar year.
  • Generous Superannuation (additional 3% employer contribution).
  • Salary and Entertainment Packaging.
  • Flexible and balanced working from home arrangements.
  • Access to our Employee Assistance Provider.


Enquiries and further details can be obtained from Rachael Snedden, Manager, Projects & Performance 0427 040 886, or [email protected] using the subject line: Project Officer enquiry via EthicalJobs.

Please provide a cover letter to Rachael Snedden, Manager, Projects & Performance outlining your skills and experience together with your resume and the name and email contact details of 3 referees and send to [email protected] using the subject line: Project Officer application. Only applications sent to this address will be accepted.

A Position Description is attached and can also be accessed via the Emerging Minds website at emergingminds.com.au/about/jobs/.

Applications received after the closing date and time will not be accepted. Please note, only shortlisted candidates will be contacted.

Emerging Minds are committed to building a diverse workforce and strongly encourage Aboriginal and Torres Strait Islander Peoples or people from Culturally and Linguistically Diverse backgrounds to apply.

How to apply

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