About the organisation

The Dandenong & District Aborigines Co-operative Ltd (DDACL) is an Aboriginal Community Controlled Organisation which is governed by a community elected Board of Directors. It is committed to the provision of a high-quality range oof services which foster and support positive and fulfilling lifestyles for individuals and families within our community. These services are delivered in a professional and efficient manner and in keeping with our culture, traditions, and heritage.

Position scope

The purpose of this role is to provide generalist HR duties including assisting with recruitment, training and development, employee relations, record keeping, WHS and other duties in line with organisational policies and procedures as well as government requirements.

Key Results Area Accountabilities

Operational HR Advice and Support

• Provide day-to-day advice to employees and people leaders with general HR queries.
• Ensure all employees have current and relevant employment contracts, updated position descriptions and workplans.
• Organise training and development activities including booking venues for training, liaising with training providers and other duties as required.

HR Systems, Policies and Procedures

• Upload documents into the risk management system LogiQc.
• Maintain current register of employee’s relevant licences and checks, including WWC checks, Police Checks, Driver's licence and AHPRA registration.
• Assist the HR Advisor in the development and roll out of policies and procedures.
• Manage and administer adherence to HR policies.
• Act as Administrator for the HR System ELMO.
• Ensure the quality and compliance of HR documentation with appropriate storage.

Recruitment, Selection, and Induction

• Assist HR Advisor in undertaking recruitment activities including managing e-recruitment, Selection and Induction procedures, position descriptions, advertising, shortlisting, interviewing and all relevant employment documentation.
• Administer direct recruitment as required by hiring managers, including liaising with recruitment agencies.
• Maintain personnel files and database.
• Contribute to administering employee exit processes.

HR Projects

• Contribute to HR projects and other ad hoc activities that contribute to building a positive workplace culture.
• Assist in administering all staff surveys and onboarding surveys using SurveyMonkey.

Corporate responsibilities

• Attend general staff meetings.
• Function as a team member in close liaison with other staff.
• Attend training as required.
• Perform other duties relevant to the position as directed by HR Advisor and the Corporate Services Manager.
• Act at all times in a professional manner and ensure the confidentiality of employees.

WHS

• Administration of WHS including taking meeting minutes for WHS Committee, sending out agenda, maintenance of notice boards and employee evacuation lists.

Health, Safety and Environment

Provide and maintain a working environment that, as far as reasonably practicable, is safe and without risk to the health, safety, and wellbeing of all (employees, contractors, volunteers, clients and families). Main Activities:

• Takes responsibility regarding the health and safety in the workplace of themselves and others.
• Creates awareness amongst DDACL employees of health and safety policy and regulation.
• Conducts themselves in a manner which supports health and safety policy and regulation.
• Complies with health and safety policy and procedure implemented by the Company in the interests of HSE
• Reports any incidents or near misses to DDACL management in a diligent and timely manner.
• Asks questions or seeks instructions if unsure or unclear on any matter likely to cause harm.
• Ensure the protection of children, youth and families are met whilst delivering and visiting services off-site and on-site.

Other

• Other duties consistent with the position where required and/or requested by the HR Advisor or Corporate Services Manager, such as assisting other teams with administrative projects.

KEY SELECTION CRITERIA

Essential Qualifications:

Minimum Cert IV in Human Resources, or related discipline.

Essential Criteria:

1. Knowledge of and ability to work with the Aboriginal community: Demonstrated understanding and commitment to Victorian Aboriginal health, Aboriginal culture, and the philosophy and practice of Aboriginal Community Controlled. Demonstrated ability to work or learn to work with Aboriginal organisations, communities, and individuals in culturally appropriate ways as well as mainstream health organisations.
2. HR experience: Demonstrated experience in a HR or Administration role, preferably in a community focussed organisation/or Not for Profit environment.
3. Communication skills: Highly developed written communication skills, with proven ability to prepare a range of documents including reports and general correspondence. Excellent interpersonal and communication skills to liaise effectively with a wide range of people at all levels and ability to develop and maintain effective working relationships, characterised by co-operation, trust and mutual respect
4. Confidentiality and impartiality: Demonstrated capacity to maintain sensitive information, maintain confidentiality and remain impartial at all times
5. Computer skills: Excellent computer skills including in Microsoft Office suite (in particular Excel) and other software programs (including Learning Management and HR Systems) and the ability to quickly acquire working knowledge of new systems.
6. Initiative and accountability: Demonstrated initiative and accountability with proven ability to take responsibility for own actions.
7. Organisational skills: A flexible approach, with strong organisational and planning skills, including the ability to effectively manage time and workload, prioritise tasks, and meet changing circumstances, competing demands, interruptions, and deadlines.
8. Ethical behaviour: Demonstrated adherence to organisational behaviour standards and values, and ability to act with respect honesty and integrity at all times.

Personal attributes required:

1. Commitment: To the organisation’s goals and objectives and willingness to work to achieve these goals.
2. Empathy and Cultural Safety: Communicates well, diplomatic, empathetic, caring and relates to and sees issues from the perspective of people from the local Aboriginal & Torres Strait Islander community.
3. Teamwork: Cooperates and works well with others in the pursuit of team goals; collaborates and shares information; shows consideration, concern, and respect for others’ ideas; accommodates and works well with the different working styles of others; encourages resolution of conflict within a group; Focuses on the pursuit of best practice in service delivery; Able to develop strong working relationships with staff and external contacts.
4. Resilience: Perseveres to achieve goals, copes effectively with setbacks and disappointments; remains calm and in control under pressure; accepts feedback.
5. Reliable and Punctual: A high level of punctuality and reliability is required.

Other Relevant Criteria:

1. Completion of a satisfactory background and police check.
2. Possession of or a preparedness to obtain a “Working with Children Check” card.
3. A current unrestricted Victorian Driver’s licence.
4. Proof of full vaccination status.

Some of the benefits

As an employee, you will have access to benefits such as flexible working (subject to role), salary packaging, free onsite parking, 400 metre walk from Hallam train station, and access to additional leave on NAIDOC day as well as between Christmas and New Year.

Aboriginal and/or Torres Strait Islander peoples are strongly encouraged to apply.

If working for an Aboriginal not for profit organisation where you can make a real difference to the community and working with a supportive experienced team who are purpose driven and focused on continuous improvement sounds appealing, apply now!

DDACL is committed to building a culture that values diversity and includes the unique contributions of all people. We encourage applications from individuals of all ages, backgrounds and identities, especially those from Aboriginal and Torres Strait Islander backgrounds.