Part-time, 4 days per week (18 month contract)

Cancer Council NSW is Australia’s leading cancer organisation and our vision is to change the path of cancer and make sure no one walks alone. We are dedicated to meaningful careers where you will not only change the lives and futures of people affected by cancer, but you will work in a multi-award winning, culturally connected environment.

About us:

Cancer Council NSW (CCNSW) is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

At CCNSW we understand that nothing feels better than doing work you really care about. As Australia’s leading organisation supporting all people impacted by all cancers, we understand how good it feels to make a difference. We know that almost 1 in 2 Australians are affected by cancer during their lifetime. By joining the passionate team at CCNSW, you’ll know that each day the work you’re doing will positively impact people in your life and Australia.

Together, we will work towards our goal of a cancer free future, while at the same time encouraging you to get the most out of your life with a supportive environment anchored in physical and mental wellbeing to bring out the best of what makes you uniquely you. At CCNSW we’re here for meaningful careers that feel good.

About the team:

The role of Publishing Assistant will be based at Cancer Council NSW, within the Cancer Information and Support Services (CISS) Division. CISS aims to empower and support people affected by cancer, so that no one needs to face cancer alone. This division assists people as they navigate cancer, easing their emotional and practical burdens and helping them make informed decisions.

The Cancer Information team produces printed, online, podcast and video resources for people with cancer, their families, carers and friends, including the national Understanding Cancer series of booklets and fact sheets.

About the role:

The key purpose of this role is to provide administrative assistance to the Cancer Information team and support high quality editorial and digital activities.

This is a fixed-term contract role, finishing in June 2027. This role is part-time, requiring 4 days per week.

Key responsibilities of the role:

Work closely with the Publishing Coordinator and Web Content Specialist to assist in the publishing process of the Understanding Cancer series and other information resources:

• Prepare Word file from previous edition for editor
• Provide research support to editorial team, as required
• Create web-ready PDFs of booklets and other resources
• Upload PDF files of completed resources onto the Cancer Council website
• Assist in uploading resource content to the Cancer Council website, accurately proofread web content, and undertake basic online editing of web content
• Prepare files for archiving and archive all resources produced by Cancer Information
• Assist with proofreading as required

Support the clinical review process of Cancer Council information resources:

• Assist the Publishing Coordinator with coordinating review panels and liaising with external clinical reviewers and stakeholders
• Maintain production schedule and communicate with key stakeholders regarding schedule changes
• Archive reviewer and consumer feedback on the internal archiving system

Assist with communication and promotion of the Understanding Cancer resources:

• Assist in the promotion of resources, including by writing articles for internal news and newsletters, Online Community, and volunteer communications; and managing communications to internal and external distribution partners as directed

Provide general administration support to the team:

• Carry out a range of administrative duties, including digital and physical archiving
• Support the distribution of print resources, processing of invoices, and accurate record keeping
• Develop and maintain forms, spreadsheets, process documentation and presentations, as required
• Maintain relevant databases, including book reviews/reviewers database
• Identify and embrace opportunities to optimise processes
• Undertake specific projects as requested by the Design Lead or Manager

About you

Essential:

• Demonstrated superior organisational skills and meticulous attention to detail
• Demonstrated ability to learn new software and processes quickly
• Advanced skills in Microsoft Word and Outlook, and intermediate skills in Excel and PowerPoint
• Basic experience in Adobe Acrobat and WordPress
• Excellent language and communication skills (both written and oral)
• Experience in working effectively with stakeholders at all levels
• Demonstrated ability to carry out specified procedures accurately
• Experience working as part of a busy team and autonomously
• Demonstrated flexibility and ability to operate effectively in a dynamic and changing environment across multiple projects, while adhering to deadlines
• Ability to keep accurate records and update databases
• Experience in providing administrative support

Desirable:

• Relevant tertiary qualifications
• Previous experience in working in a web and/or print publishing environment
• Proofreading and professional writing skills
• Basic experience with design software including InDesign
• Knowledge of oncology cancer services in Australia and the needs of people affected by cancer
• Experience working with priority populations
• Experience compiling data and writing reports
• Previous experience in a not-for-profit or community-based organisation or health industry

About the benefits:

• Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year
• Recognised for Voice Project's 2021 and 2023 "Best Workplace" Award, as well as Xref “Best Workplace” in 2025
• A balanced organisational approach to WFH and office
• Additional performance-based leave available
• Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation
• Discounts available for everyday expenses such as private health, retail and fitness

CCNSW is an inclusive place to volunteer and work.  We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work.  As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

If you require any adjustments to submit your application, please get in touch with us at [email protected] using the subject line: Publishing Assistant enquiry via EthicalJobs.

Applications will be reviewed on a rolling basis, and interviews may be scheduled before the closing date.