About the role:

As a legal assistant to the Pro Bono and Responsible Business team, you’ll play a vital role in supporting our Head of Pro Bono and Head of Responsible Business. You’ll be involved in the day-to-day running of our pro bono legal practice group, community volunteering and charitable contribution activities, and more. Your administrative work will directly contribute to helping disadvantaged individuals, marginalised groups, and not-for-profit organisations gain access to justice and other essential services.

Working closely with our small, dynamic team, you'll assist in implementing key initiatives, including our Reconciliation Action Plan, and help drive our community engagement activities. This role offers you the opportunity to develop and expand your administrative and project management skills, while also helping to shape the firm's pro bono and responsible business strategy.

The role is based in our Sydney office working part-time, 4 days per week.

Key responsibilities will include:

• Support the Head of Pro Bono and Head of Responsible Business with administration, coordination and delivery of the firm’s pro bono, community engagement and Responsible Business activities, including progress against pro bono targets and strategic initiatives.
• Coordinate ongoing pro bono advice clinics.
• Assist with the intake of warm referrals, internal allocation based on expertise and capacity, and liaison with external stakeholders.
• Support the identification, engagement and relationship management of external stakeholders.
• Support the development, implementation and ongoing coordination of the firm’s Reconciliation Action Plan.
• Draft internal and external communications under guidance, and assist with monitoring and reporting on pro bono and community activities.
• Build and maintain strong working relationships with internal and external stakeholders.
• Develop excellent working relationships with internal and external clients.
• Work in a timely and effective manner to ensure all tasks are completed.
• Assist with travel/flight bookings and produce itineraries in accordance with CBP protocols.
• Prepare accounting reports in relation to clients and matters as required.
• Perform matter enquiries and update authors on fee, disbursement and invoice payment status.
• Manage new business intakes, including conflict checking, preparing cost agreements for new matters and attaching them to Elite 3E.
• Maintain Zeno expense management system for authors on a weekly basis, processing expenses on a timely basis and in line with practice policy.
• Other tasks that may arise from time to time and/or requested by direct supervisor/s or a People & Culture representative.

About you:

We’re looking for someone who thrives in a fast-paced environment, is highly organised, and has a genuine passion for social justice. You’ll need to juggle competing priorities while maintaining high attention to detail, and you should be a strong communicator who can work autonomously but also collaborate well with the team.

To succeed in this role, you’ll need:

• Highly organised, with strong time management skills and the ability to prioritise competing deadlines in a fast-paced environment.
• Exceptional relationship management skills.
• Proficiency with Microsoft Office packages (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills, including excellent grammar, spelling and attention to detail.
• Demonstrates confidentiality, professionalism and alignment with CBP’s culture, vision and values.

About us:

At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.

We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.

We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.

We are committed to diversity and inclusion and welcome applications from people of all backgrounds, including gender identity, age, sexual orientation, disability, and ethnicity.