About the Role

BUSHY Landscapes is seeking a highly organised and adaptable Administrative Support team member to work across our design studio, construction division, and operations team.

This is a dynamic, multi-faceted role supporting the delivery of landscape architecture, ecological restoration, and construction projects. You will play a key role in keeping projects, systems, and communications running smoothly across the business.

Key Responsibilities

Design Studio Support:

• Preparation and formatting of project documentation
• File and record management
• Consultant and client correspondence
• Meeting coordination and scheduling
• Estimating and fee proposal support
• Assistance with design deliverables and submissions
• Maintaining clear, organised project records

2026 Focus Projects:

• Standardise filing systems
• Support acquisition strategy
• Standardise design engagement processes and documentation
• Support marketing strategy

Construction Division Support:

• Procurement and project coordination
• Contract administration
• Invoicing and payment tracking
• Supplier and subcontractor liaison
• Day-to-day communication with clients and internal teams

Note: This aspect requires consistent daily attention due to the fast-paced nature of construction delivery.

2026 Focus Projects:

• Estimation standardisation and support
• Project management process development
• Standardise construction engagement processes and documentation
• Support subcontractor strategy
• Support marketing initiatives

Financial Administration:

• Invoice preparation
• Accounts receivable and payable support
• Payroll and wages administration
• Payment tracking and follow-up
• Purchase orders and expense processing
• Account reconciliation
• Supplier and subcontractor administration

2026 Focus Projects:

• Implement new invoicing and payroll software
• Support transition to new bookkeeper and tax agent
• Assist with budgeting and forecasting processes

General Administration & HR Support:

• Email management and enquiry handling
• Maintaining administrative systems and templates
• Supporting coordination across divisions
• Assisting with team scheduling and follow-up
• Keeping business records organised and up to date

2026 Focus Projects:

• Standardise team structures, processes, and communications
• Standardise new lead communication strategy

Marketing Support:

• Assist with marketing materials and content preparation
• Social media and website updates
• Formatting capability statements and submissions
• Supporting business development initiatives

2026 Focus Projects:

• Support delivery of new website
• Assist with Club BUSHY events (including event-day setup and pack down)

About You

We’re looking for someone who thrives in a fast-paced, evolving environment and enjoys working across a wide range of tasks.

You will bring:

• Strong attention to detail and organisational skills
• Ability to manage a high volume of tasks and shifting priorities
• Practical problem-solving skills and adaptability
• Clear and confident communication
• A proactive and reliable approach to work

About BUSHY Landscapes

BUSHY Landscapes is a Sydney-based, multidisciplinary practice integrating landscape architecture, ecological restoration, horticulture, and construction. Our work is grounded in a commitment to strengthening people’s connection with their local environment through thoughtful, site-responsive design and on-ground delivery.

We work across both public and private projects, delivering outcomes that balance ecological function, buildability, and long-term management. Our team brings together designers, bush regenerators, horticulturalists, and construction professionals to provide a fully integrated service from concept through to implementation and ongoing care.

Our approach is centred on conservation-driven design, drawing on local ecological knowledge, native plant communities, and best-practice restoration principles to create resilient, meaningful landscapes.

Alongside our project work, we actively engage with the broader community through initiatives such as Club BUSHY, hosting walks, talks, and events that promote environmental awareness and knowledge sharing.

Learn more about our work at: www.bushylandscapes.com.au

Why Join BUSHY?

• Work across design, ecology, and construction in an integrated practice
• Be part of a values-driven team focused on environmental outcomes
• Contribute to meaningful projects that connect people with landscape
• Opportunity to help shape systems and processes within a growing business