About BEING

BEING is the independent, NSW peak organisation for people with lived/living experience of mental health issues and emotional distress. Our primary focus is to ensure the voices of people with mental health issues are heard by decision makers, service providers, and the community.

With a long-standing history of operation, BEING is in a unique position to influence NSW policy, legislation, and service delivery, to improve the outcomes for the communities we serve by providing advice to the mental health sector on people’s views and experiences of the way mental health services are delivered. We support people to advocate and provide input into decision making at all levels through a co-design process and peer–led activities.

BEING has a strong focus on human rights, and as such advocate for the rights of people with mental health issues and emotional distress to live and participate in the communities they choose. We are a value-based organisation whose work is underpinned by Recovery-Oriented and Trauma-Informed principles including respect, social justice, and transparency, and a belief that recovery is possible for every individual. BEING engages with their members, Government, Community Managed Organisations, and the community through the provision of resources and information, consultations and submissions, research and evaluation, and education and training.

About the Role

The Executive Assistant will provide high-level direct executive support and administration functions to the Chief Executive Officer and the executive team at BEING.

The role requires someone who is flexible and adaptive to the changing pace of the organisation, is a highly motivated professional, and can hold professional confidentiality where required.

Duties and responsibilities

Executive Support

• Work with the Chief Executive Officer and contribute to high-level executive support and administration functions for the executive team.

• Provide direct support to the CEO, including managing calendar, making appointments, drafting, monitoring and responding to correspondence on behalf of the CEO as required
• Assist the CEO to prepare PowerPoint presentations and other communications for presentations, and correspondence with Ministers, government officials, media and other key stakeholders
• Draft letters and correspondence on behalf of the CEO
• Prepare the agenda, minutes and other Board documents and provide correspondence and support to the Board

Office Administration

• Meet and greet visitors to BEING
• Book and set up meetings and internal meeting rooms
• Provide committee secretariat support as required
• Assist with record keeping for executives
• Assist members and clients of the service to navigate appropriate projects
• Provide administration support to projects and programs as required
• Process payments of contractors and freelance contractors
• Provide communications support as required
• Enter and maintain data via CRM system for organisation
• Organise induction programs for new staff and volunteers
• Liaise with finance team were required
• Book events, catering and other items required for BEING events, workshops, and meetings
• Ensure all compliance are up to date
• Other duties as required

Selection Criteria:

1. Previous administrative experience working with executives in a similar role
2. Demonstrated ability to multitask, adapt to changing agenda’s, and work under pressure and to tight timelines
3. Strong decision making and problem-solving skills
4. Professional level written and verbal communication skills
5. Ability to build strong relationships with internal and external stakeholders
6. Ability to work without organisational hierarchy to get things done
7. Detailed understanding of the full Microsoft Office system and ability to learn new database systems

Desirable Criteria:

1. Qualifications in business, administration or related field
2. Experience working in a Not For Profit (NFP) or Non-Government Organisation (NGO)
3. In depth understanding of the mental health and suicide prevention landscape.

For further information please visit being.org.au and email enquiries about this role may be submitted to [email protected], using the subject line: Executive Assistant enquiry via EthicalJobs.

You must have the right to live and work in Australia

Agencies are not required for this role and will not be engaged

BEING is an Equal Employment Opportunity employer. This means we apply affirmative action strategies to the employment of people with personal lived/living experience of mental health issues.

A position description is attached.