• Salary breakdown: $62,712.69 - $78,390.86 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
• Hybrid work - 1-2 days in office per week - Wednesdays are P&C team day
• 35 hour work week and 9 day fortnight
• 18 month Fixed Term Contract

About the Institute

Located on the lands of the Bidiagal Clan of the Dharawal Nation (Randwick, NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan, our aim is to create a mentally healthier world for everyone. For the past 20 years, we have been at the forefront of mental health research. Leveraging our own research, we have developed an image and workplace that is reflective of our values and mission. Our work is used to distributed through the public and is used to drive evidence informed change across the mental health sector, setting the foundation for a brighter and healthier future for all.

Benefits

• Hybrid work, 1-2 days per week in office (choose your days, consistent team collaboration days where possible)
• 35 hour work week, flexible hours agreements & 9-day fortnights
• Salary Packaging: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
• Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
• Pet friendly workplace
• We are in the Innovate stage of our Reconciliation Action Plan
• Leave benefits including public holiday swap, gifted annual leave, and wellbeing leave
• Employee discounts

Make an impact where people matter

At Black Dog Institute, we’re working toward a mentally healthier world. Our People & Culture team plays a critical role in supporting the people behind that mission, ensuring every employee has a consistent, positive and well-supported experience across their journey. We’re looking for a People & Culture Coordinator to provide frontline HR support and coordination across the employee lifecycle. This is an excellent opportunity for someone early in their HR career who enjoys structured processes, helping others, and contributing to continuous improvement in a purpose-driven environment.

What you’ll be doing

People & Culture support

• Respond to employee and manager queries, providing clear and accurate guidance on routine HR matters
• Triage more complex or sensitive issues to the appropriate internal specialists
• Maintain and improve HR resources (intranet content, guides and templates) to enhance self-service

Employee lifecycle administration

• Support onboarding and offboarding processes, including documentation, systems updates, and compliance checks
• Assist with probation tracking, performance processes and annual review cycles
• Maintain accurate and confidential employee records

Recruitment coordination

• Provide end-to-end recruitment administration including job postings, interview scheduling and candidate communication
• Support hiring managers with process guidance and timelines
• Coordinate pre-employment checks and maintain recruitment records in HR systems

Engagement and learning

• Assist with wellbeing initiatives, engagement activities and recognition programs
• Support learning and development logistics, including training coordination and record management

Continuous improvement

• Identify recurring queries and recommend improvements to processes, templates and FAQs
• Contribute to enhancing the overall employee experience through better systems and practices

What you’ll bring

We’re looking for someone who is organised, approachable and keen to build their HR career. You don’t need to tick every box, we value transferable skills and a willingness to learn.

Core experience and skills

• Experience in an HR coordination, administration or advisory role
• Confidence providing first-level guidance on routine HR matters
• Strong organisational skills with the ability to manage competing priorities
• High attention to detail across data, documentation and systems
• Strong communication skills and a collaborative approach
• Ability to manage sensitive information with discretion and professionalism
• Proficiency in Microsoft Office (especially Excel) and comfort learning new systems

Nice to have

• Qualification (or working towards) in HR or a related field
• Exposure to HR systems or emerging tools (including AI-enabled solutions)

Inclusion at BDI

We are committed to fostering an inclusive and accessible recruitment experience where all candidates can fully participate in the process.

We warmly encourage applications from First Nations peoples, culturally and racially diverse communities, LGBTQIA+ individuals, people with disabilities, and others from underrepresented backgrounds.

We recognise that not everyone has had equal access to opportunities, and valuable skills and perspectives can be gained through diverse life experiences.

If this role excites you but you don’t meet every listed requirement, we still encourage you to apply as your lived experience and insights are important to us.

Accessibility

If you have accessibility requirements or require information in an alternative format, please email [email protected] using the subject line: People and Culture Coordinator enquiry via EthicalJobs or phone 02 9382 4530.

Privacy

We respect your privacy and confidentiality. We only provide information to other staff where it is needed to arrange workplace adjustments.

How to Apply

To become a part of the Black Dog Institute team, click "Apply Now" and submit your most up to date resume. If you are shortlisted for the role, we will call you and let you know you are successful. Please do not respond to any suspicious emails requesting you to upload your ID or personal details.

Commencement of employment with the Institute is subject to the completion of relevant pre-employment checks, include reference checks, a National Criminal History Check, and other role-specific requirements.

These checks are conducted in line with the Institute’s commitment to providing a safe, respectful and inclusive environment for all employees, and check outcomes are reviewed and applied fairly and in accordance with the inherent requirements of the role