• Team: Business Operations & Services
• Location: Canberra Secretariat Employment
• Status: Permanent
• Reports to: Business Director Position
• Classification: Senior Officer 1 ($82,544) – Senior Officer 3 ($93,798) depending on experience

Scope of Position

The Executive Coordinator:

• provides support to and coordinates ACFID’s Board, CEO and Management Team;
• Maintains the Business Cycle Calendar, and coordinates activities in ACFID’s Performance and Learning Framework;
• drives the delivery of core business operations for ACFID.

Main Purpose of Position

The main purpose of the Executive Coordinator is to support and enable the work of the CEO, Board and Management Team, and by bringing coherence and alignment to their respective roles. The Executive Coordinator is often the first point of call for many people’s engagement with ACFID and the CEO, and is a lead in enabling the functions of the Business Operations and Support team.

Key Areas of Responsibility

The responsibilities of the position include, but are not limited to:

Executive Assistant to the CEO

• Provide executive support to ACFID’s CEO including managing email, travel, diary, internal staff and external meeting coordination, correspondence, corporate card acquittals.

ACFID President Support

• Provide support to ACFID President by organising travel and managing logistics, diary, invitations and correspondence.

Board Coordination

• Support ACFID’s Board, by coordinating meetings and travel, producing Board papers, and recording meeting minutes & action items.
• Responsible for the management of the governance application BoardEffect and training.

Management Team Coordination

• Support ACFID’s senior and expanded Management Teams, by coordinating meetings, producing meeting agenda and papers, recording minutes and keeping track of decisions and actions.

Performance and Learning Framework

• Support the Business Director with ACFID’s Performance and Learning Framework (PAL) including: • Support the Management Team with PAL related processes.
• Lead on the development of key documentation and communication to staff regarding ACFID’s Performance and Learning Framework (in cooperation with the Business Director).
• Lead on reviews to the Performance and Learning Framework (in cooperation with the Business Director).
• Supporting the executive team in the development and delivery of key governance projects such as strategic planning.
• Other support as requested

ACFID’s Annual Conference

• Being a key part of the Conference Steering Group for the planning and coordination of ACFID’s Annual Conference.
• Driving the Logistics for the Conference, working with the Partnerships and Major Events Lead.

Business Support

• Maintaining professional and friendly communications as the first point of call for general external enquiries and correspondence 
• Banking approvals
• Assist the Business Director with the Implementation and updating of policies and procedures.
• Maintenance of key office amenities and processes, e.g. ordering stationery and office supplies.
• Assistance with business functions eg posting ACFID’s job ads.

How to Apply 

Taking into account ACFID’s core competencies and the required functional competencies of the role as detailed in the position description please send a covering letter and your Resume by filling in this online Application for Employment form, via the Apply Now link.

The covering letter, including your response to the selection criteria, should be no longer than two A4 pages.

Applicants will then be shortlisted and invited to interview. Interviews can be conducted remotely at the candidate’s preference, though the successful candidate must be available to commence as soon as possible and be based in ACFID’s office in Canberra.

ACFID’s preference is for the role to be 1 FTE but actual days can be negotiated based on the successful applicant’s preference. Applicants are asked to provide their preferred working arrangements within the provisions outlined, and all applicants and their preferred working hours will be considered.

Any offer of employment will require a National Police Check. To be eligible for this position you must have a legal right to work in Australia.

For a confidential discussion about the role please contact ACFID’s Business Director Nicola Gleeson, [email protected], using the subject line: Executive Coordinator enquiry via EthicalJobs, or 02 8123 2213.

A position description is attached.

For more information and to apply visit: acfid.asn.au.