The Opportunity

We have an exciting opportunity for a motivated and organised Project Co-ordinator to join our Education and Training Department on a fixed-term, part-time basis. This role (0.8 FTE, 30 hours per week) supports the coordination and delivery of Commonwealth-funded Specialist Training Program (STP) Support Projects over an eight-month period.

Working closely with the General Manager, Education and Training Strategy and Development, and a range of subject matter experts, you will provide dedicated coordination and administrative support for projects focussed on rural training.

This is a great opportunity for someone who enjoys varied, meaningful project work in a supportive and purpose-driven team, with the flexibility of part-time hours.

Key Responsibilities

Reporting to the General Manager, Education and Training Strategy and Development, you will be responsible for:

• Coordinating the day-to-day delivery of STP Support Projects, including scheduling, milestone tracking, stakeholder liaison, and reporting.
• Contributing to and maintain detailed project plans, risk registers, and action logs in line with ACEM project management standards.
• Preparing agendas, papers, and minutes for project working groups, steering committees, and subject matter expert consultations, and following up on actions to ensure timely progress.
• Coordinating the commissioning, production, and review of new educational resources, including WBA video scenarios, orientation modules, exam preparation materials, leadership toolkits, and preparation guides.
• Liaising with stakeholders including trainees, video production contractors, educational designers, communications staff, site DEMTs, trainees, FACEM subject matter experts, and OSCE examiners.
• Supporting the setup, upload, and accessibility testing of course materials in the Learning Management System (LMS).
• Coordinating environmental scan, needs analysis, gap analysis, and pilot testing activities across rural STP sites and Accredited Training Networks.
• Supporting data collection and evaluation, and contributing to the preparation of final project reports.
• Building and maintaining constructive working relationships with internal and external stakeholders throughout project delivery.

About You

We are looking for a service-oriented, well-organised individual who brings initiative and a collaborative approach to project work. You will bring:

• A tertiary qualification in a relevant discipline (e.g. Education, Health Sciences, Public Health, Business); post-graduate qualifications or relevant professional experience in project management or education settings are preferred.
• Demonstrated experience in project coordination or project officer roles, including managing timelines, budgets, stakeholder communication, and reporting.
• Experience supporting the development of educational or training resources, with an understanding of curriculum or resource design principles.
• Highly developed written communication skills, including the ability to produce high-quality reports, correspondence, meeting papers, and project documentation.
• Excellent verbal communication and interpersonal skills, with the ability to work consultatively across a broad range of internal and external stakeholders.
• Strong organisational and time management skills, including the ability to manage multiple concurrent workstreams and competing priorities.
• The ability to work with a degree of autonomy, exercise initiative, and maintain consistent quality output with minimal supervision.
• Confidence using Microsoft Office Suite, videoconferencing platforms, and learning management systems.
• Experience in medical education, specialist training programs, or familiarity with Commonwealth-funded program reporting requirements (desirable, not essential).

What’s on Offer

ACEM offers excellent staff benefits including:

• Working for an organisation with a clear and meaningful purpose.
• Flexible work arrangements, including the option of partial remote working.
• Access to Member Advantage, offering discounts across travel, dining, shopping, and health and wellbeing.
• Health and wellbeing initiatives.
• An active corporate social responsibility program.
• A convenient West Melbourne location, close to Flagstaff Gardens.

next steps

To submit your application, please click 'Apply Now' by the closing date.