About the College

The Australasian College for Emergency Medicine (ACEM) is a not-for-profit organisation responsible for the training, assessment and continuing professional development of emergency physicians, as well as the advancement of professional standards in emergency medicine in Australia and Aotearoa New Zealand.

We are a specialist medical College of over 130 employees driven by a strong purpose, positive environment, and a CEO and Executive Leadership team dedicated to upholding our commitment to supporting our membership base, staff and core values of Equity, Respect, Integrity, and Collaboration.

The Opportunity

We are excited to offer a unique job share opportunity for two motivated individuals to join our team as Office and Facilities Officers. These two permanent part-time roles — one at 0.6 FTE (3 days per week) and one at 0.4 FTE (2 days per week) — together form a full-time function within the Membership and Corporate Services Department.

Working collaboratively, the two Officers will jointly support the smooth and efficient operation of ACEM’s workplace environment, providing a professional, safe, and welcoming experience for staff, members, and visitors. This is a great opportunity for someone looking for meaningful, varied work in a supportive team, with the flexibility of part-time hours The capacity to be able to take on additional days to cover each other’s scheduled absences is a key requirement for the successful applicants.

Key Responsibilities

Working as a job share pair, the Officers will collectively be responsible for:

Supporting day-to-day office and facilities operations, including monitoring and actioning requests via agreed channels e.g. maintenance requirements from staff.

• Providing professional front-of-house and reception support, including greeting visitors, answering phones, and managing mail and deliveries.
• Coordinating meeting and event logistics, including room preparation, catering, and setup.
• Managing office, kitchen, and event supplies, and assisting with procurement and Purchase Order (PO) processes.
• Maintaining the College’s asset and capital register and supporting storage management.
• Providing light maintenance and preventative care for facilities, escalating where specialist support is required.
• Supporting WHS compliance activities, including Test and Tag coordination, site inspections, and WHS Committee administration.
• Updating intranet content and supporting internal communications related to office and facilities.
• Contributing to a professional, safe, and welcoming office environment.

About You

We’re looking for two service-oriented, reliable individuals who take pride in keeping things running smoothly. You will bring:

• Extensive experience in an external direct customer facing facilities, office services, or administrative support role where you bought genuine enthusiasm and positivity to your team
• Strong organisational skills and the ability to juggle competing priorities with a calm, positive approach.
• Excellent communication and interpersonal skills, with a genuine focus on customer service and quality improvement.
• Confidence using Microsoft Office and digital workplace tools.
• A collaborative mindset - job share only works when both partners communicate openly and support each other.
• An understanding of basic maintenance, WHS, or vendor management (desirable, not essential).

What’s on Offer

ACEM offers excellent staff benefits including:

• Working for an organisation with a clear and meaningful purpose.
• 16 Weeks Paid Parental Leave Benefits
• Access to Member Advantage, offering discounts across travel, dining, shopping, and health and wellbeing.
• Health and wellbeing initiatives.
• Active corporate social responsibility program.
• Convenient location to Flagstaff Gardens.

Applications will be assessed for shortlisting as they are received, so don’t hesitate to Apply Now! Please note the application deadline for these roles is as advertised.

To Apply

For a full Position Description, please download the attachment below.

To apply, click the "Apply Now" button.

To be considered, you must have the right to work in Australia, and your application should contain a cover letter and a resume. Please indicate in your cover letter which FTE arrangement you are applying for (0.6 or 0.4).

For further information or questions about the position, please contact People, Culture and Experience via [email protected] using the subject line: Office and Facilities Officers x2 enquiry via EthicalJobs.

ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM’s office stands.

ACEM acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.

A position description is attached.