ABOUT YOUR ORGANISATION

Accountable Futures Collective brings young people and adults together to build greater accountability to young people across society. We are reshaping how young people and adults connect, collaborate, and lead change. Right now, many of the systems and services young people rely on cause harm and fail to be accountable to those they are meant to serve.

AFC is in its start-up phase and is emerging as a systems-change movement grounded in First Nations knowledge and values. Our evolving theory of change is simple: when young people, communities, governments and the right funders come together to shift mindsets and build capability, young people’s wisdom and expertise will start to shape the systems that impact them. Over time, initiatives, institutions and services will better embrace young people’s leadership, ideas and power.

Ultimately, this work aims to create new systems, services and societies that are truly accountable to young people—preventing harm and creating the conditions for them to thrive.

ABOUT THE ROLE

This role provides high-quality administrative, project, and logistical support across AFC, helping ensure the organisation can effectively deliver on its mission of driving accountability to young people and future generations. You’ll play a key part in coordinating project activities and supporting the moments when AFC brings people together—whether through meetings, workshops, or partner collaborations.

As part of the Core Team at Accountable Futures Collective, you will work closely with the CEO, Executive Director, and other team members to keep systems running smoothly and projects on track.

Primary objectives of the role include:

• Ensuring AFC has the administrative, logistical, and project support needed to deliver its work.
• Providing leadership and support in establishing effective systems, processes, and policies.
• Offering hands-on support for projects, meetings, and events.
• Supporting the team by maintaining files, documents, records, and action lists.
• Direct support to the Team to maintain files, documents and actions

ROLE

Purpose of the role

Provides high-quality administrative and logistical support across AFC.

Plays a key role when AFC’s brings people together and supports project delivery with partners through coordination and support.

Various duties including

1. Project Coordination and Support

• Help the team keep track of tasks and deadlines for different projects.

• Assist with setting up project documents, templates, and updates.

• Support team members with simple research or admin tasks as needed.

• Keep simple records of spending and help with budget tracking.

2. Systems and Process Development

• Keep online files and folders organised (e.g. Google Drive).
• Help set up templates and documents for the team to use.
• Update databases (like contact lists or project trackers).

3. Meeting and Team Support

• Help schedule meetings and send out invites.
• Take notes during team meetings and share action items.
• Support team communication and reminders.

4. Event Planning and Delivery

• Help book venues, catering, and travel for team events.
• Keep track of event budgets and timelines.
• Be a friendly point of contact on the day of events.

5. Communication and Stakeholder Engagement

• Strong written and verbal communication skills.
• Draft basic emails and communications.
• Help update our website or social media (with support and in partnership with young people).
• Be polite, enthusiastic and professional when talking with team members and external partners.

6. Technical Competence

• Use everyday tools like Google Workspace (Docs, Sheets, Calendar) and Zoom or Google Meet.
• Be open to learning new systems as needed.

7. Organisational and Self-Management Skills

• Highly organised with the ability to manage multiple tasks, priorities, and deadlines while working remotely.
• Demonstrated initiative, problem-solving abilities, and capacity to work independently.

ABOUT YOU

You’re an organised and proactive team player with experience providing administrative and project support. You manage calendars, coordinate tasks, and keep records accurate and up to date. You communicate clearly—whether writing emails, taking notes, or working with colleagues and external partners.

You’re comfortable using digital tools like Google Workspace and Zoom, and open to learning new systems. You have basic finance and admin experience, including tracking expenses and processing invoices. You’ve supported meetings and events by handling logistics, preparing materials, and assisting on the day.

Reliable and self-motivated, you take initiative, manage multiple priorities, and help keep operations running smoothly.

KEY SELECTION CRITERIA: KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO FULFIL THE ROLE

• Experience providing administrative or project support. Demonstrated ability to support projects or teams by managing calendars, coordinating tasks, and maintaining accurate records or documents.
• Good organisational and time management skills. Able to manage multiple tasks or priorities, meet deadlines, and support smooth day-to-day operations with minimal supervision.
• Clear and professional communication skills. Confident in writing emails, taking meeting notes, and communicating clearly with team members and external stakeholders, both in person and remotely.
• Working knowledge of digital tools and systems. Experience using digital tools such as Google Workspace (Docs, Sheets, Calendar), Zoom/Google Meet, and an interest in learning platforms like CRMs or websites.
• Basic finance and admin support experience. Some experience with simple finance tasks like tracking expenses, processing invoices, or assisting with budgets or reimbursements.
• Experience supporting meetings or events. Has helped organise meetings, workshops or events—this could include booking venues, sending invites, preparing materials, or supporting on the day.
• Team player with initiative and reliability. Shows initiative, follows through on tasks, and contributes positively to a team. Comfortable working independently and asking for help when needed.

Next steps

To submit your application please click 'Apply Now' by the closing date.

If you have any questions about the role or the application process, please contact Carrie at [email protected] using the subject line: Projects and Administration Coordinator enquiry via EthicalJobs. We look forward to receiving your application!

A position description is attached.