This newly created role offers an exciting opportunity to join a bold and high impact organisation. Working with a small and committed team, the role will be integral to the efficient and effective operation of the Trawalla Foundation and the Women’s Leadership Institute Australia. This is a 0.5 FTE role which can be spread flexibly across the week.

Reporting into the Chief Executive Officer of the Trawalla Foundation and providing support to the Gender Equality Programs & Communications Manager, you will be focused on high quality execution of varied administrative and communication related tasks. Your duties will include:

Executive administration support, such as:

• Managing the CEO’s diary, including internal and external meeting coordination, and travel
• Project administration and support, including supporting internal systems and data management in SharePoint and Excel, amongst others
• Planning functions and events (online and in person)
• Coordinating and supporting board reporting (agenda, minutes)
• Following up with external stakeholders about invoices and coordinating with the finance team
• Coordinating incoming enquiries for Trawalla Foundation and WLIA

Supporting the communications and marketing activities of Trawalla Foundation and WLIA:

• Supporting ongoing digital media, marketing and communications initiatives, including tactical communications support e.g. newsletters, website updates, event invitations, social media content production, etc
• Working with the Gender Equality Programs & Communications Manager to create content across print, digital, video, and social
• Ongoing management of WLIA and Women for Media databases, including managing newsletter lists and monitoring email accounts

About you

You thrive in an entrepreneurial and fast-paced environment, you are highly motivated, and willing to learn and adapt as needed.

You have outstanding co-ordination skills, strong attention to detail, and a proven ability to prioritise tasks and deliver quality work to meet deadlines.

You are quick to build strong working relationships with key stakeholders, naturally collaborative, and have an ability to exercise confidentiality with sensitive information.

You are able to work independently within a close team environment. You are able to confidently undertake ongoing administrative requirements, whilst seeking clarification or understanding of tasks where necessary.

You have excellent communication skills, especially in developing clear and compelling written content. You ideally have a working knowledge of some digital marketing and social media platforms, for example Mailchimp, Canva, YouTube, LinkedIn and Twitter. You are a strong communicator who is keen to create engaging content for a wide audience.

You have a passion for philanthropy and social innovation, and are a supporter of gender equality and growing the critical mass of women in leadership.

You will ideally have 2-3 years of experience (which might have been in the corporate, philanthropic or social sectors) or a relevant undergraduate degree.

Trawalla Foundation & WLIA are committed to creating a diverse and inclusive work environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender identity, sexual orientation, disability or age. We strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people.

Trawalla Foundation & WLIA work flexibly with a blend of at home and in office (Melbourne CBD) that can vary week to week.

A position description is attached.