ABOUT YOUR ORGANISATION

Our small team, based in Oakleigh, Victoria, supports a wide network of communities and partners across Timor-Leste to create sustainable, economic and environmental change. Collaborating with farming communities, we establish locally controlled enterprises to improve livelihoods, restore degraded forests and ecosystems, and combat climate change.

We are looking for a proactive and detail-oriented individual to join our team as a Finance & Administration Coordinator. In this role, you’ll support our CEO, Finance Manager, and broader team by ensuring that our internal systems and processes run smoothly. Your coordination will allow the team to stay focused on our mission, while you keep the administrative and financial backbone of the organisation operating efficiently.

The Finance & Administration Coordinator plays a central role in managing day-to-day operations across finance, HR, administration, and office coordination. You’ll thrive in this position if you enjoy wearing multiple hats, building systems, and finding practical ways to improve operations.

We are seeking someone who is highly organised, comfortable with financial processing and reporting, and keen to work in a purpose-driven, collaborative environment.

Selection Criteria

Essential Experience and Attributes:

• Strong alignment with xpand Foundation’s mission and values
• Minimum 2 years experience in finance, administration, or operations coordination
• Proven ability to manage administrative systems and handle financial documentation
• Proficiency with tools such as Xero, Microsoft Office and/or Google Workspace
• Strong attention to detail, excellent organisation skills, and ability to prioritise competing tasks
• Confident communicator and team collaborator

Desirable Attributes and Experience:

• Tertiary qualification in accounting, business, administration or related field
• Experience supporting donor-funded programs or compliance requirements
• Familiarity with cross-cultural environments, ideally in international development
• Working knowledge of Xero accounting software
• Proficiency in Tetum or Bahasa Indonesia

Key Responsibilities

Finance & Procurement:

• Process financial transactions and ensure timely coding, filing and reconciliation
• Support the Finance Manager with documentation for reporting, auditing, and compliance
• Track project and organisational budgets and support procurement processes

Administration & Operations:

• Coordinate internal systems, scheduling, and office logistics
• Support development and implementation of organisational policies and procedures
• Maintain records, databases, and internal filing systems

Human Resources Support:

• Coordinate HR documentation including contracts, onboarding, and performance reviews
• Arrange travel, logistics, and professional development for staff
• Ensure accurate HR recordkeeping and compliance with policies

Coordination & Communication:

• Provide administrative support to the CEO and broader team
• Assist with internal and external communications and coordination across partners
• Support monitoring, evaluation, and reporting processes as required

TERMS AND CONDITIONS

• 12 month contract with the possibility to extend
• Based in Melbourne, Australia
• Compensation will be commensurate with experience and qualifications

A position description is attached.

Please apply via the Ethical Job website.

Questions about the role can be emailed to [email protected] using the subject line: Finance & Administration Coordinator enquiry via EthicalJobs.

Please make sure you include a cover letter with your CV and that your cover letter addresses the key selection criteria.