***YANAFVS has an Equal Opportunity Exemption Act 2010; H282/2022 and applications for this role are open to female identified candidates only. ***

 YANA Family Violence Service Inc (YANAFVS) (formerly known as Women’s Liberation Halfway House) is a non-profit organisation that provides short-term intensive support, crisis accommodation and outreach services to family violence victim survivors. YANAFVS was founded in 1974 by a group of committed activists who were part of the Women’s Liberation Movement.

This is an opportunity for an experienced Manger - to lead the Finance and Corporate Services and join the intersectional feminist team of Victoria's first family violence refuge, celebrating 50 years of victim survivor support services this year, in a brand-new facility for victim survivors escaping family violence.

The Manager Finance and Corporate Services is responsible for the operational management, including financial management and operations, of YANA Family Violence Service (YANAFVS) to ensure the effective, efficient, and sustainable operations of the refuge.

The role is responsible for oversight and management of all operational support for YANAFVS’s services, systems, and functions to maximise the performance of the organisation and to promote innovation, openness, accountability, and professionalism. The role is responsible for continuously improving the capacity of the organisation and enhance operational effectiveness in line with strategic priorities.

The Manager Finance and Corporate Services is an experienced leader, strategic thinker and keen problem solver who is adept at planning, monitoring, and reporting and works effectively and collaboratively and offer financial and operational advice to the CEO and management team. The ability to successfully manage a range of stakeholders and prioritise complex and competing demands is essential to this role.

The Manager Finance and Corporate Services will work closely with the CEO as part of the Management Team and will be responsible for ensuring the effective management of operational support services including finance, compliance, IT, HR, systems, and facilities, in addition to oversight of capital improvement projects, and business initiatives to strengthen income streams and support organisational performance.

The Manager Finance and Corporate Services is responsible for the operational management, including financial management and operations , of YANA Family Violence Service(YANAFVS) to ensure the effective, efficient, and sustainable operations of the refuge.

The role is responsible for oversight and management of all operational support for YANAFVS’s services, systems, and functions to maximise the performance of the organisation and to promote innovation, openness, accountability, and professionalism. The role is responsible for continuously improving the capacity of the organisation and enhance operational effectiveness in line with strategic priorities.

The Manager Finance and Corporate Services is an experienced leader, strategic thinker and keen problem solver who is adept at planning, monitoring, and reporting and works effectively and collaboratively and offer financial and operational advice to the CEO and management team. The ability to successfully manage a range of stakeholders and prioritise complex and competing demands is essential to this role.

The Manager Finance and Corporate Services will work closely with the CEO as part of the Management Team and will be responsible for ensuring the effective management of operational support services including finance, compliance, IT, HR, systems, and facilities, in addition to oversight of capital improvement projects, and business initiatives to strengthen income streams and support organisational performance.

KEY RESPONSIBILITIES

Leadership and Management

• Lead and manage the operations team, overseeing the management of the day-to-day support functions of YANAFVS including finance, IT, HR, planning, administration, insurance, and risk management to ensure effective delivery of all required operational activities and functions.
• Identify, lead, and oversee operational projects in line with strategic priorities including events, new initiatives, systems improvements and infrastructure upgrades.
• Contribute to strategic planning, develop annual business plans for operations team, and manage periodic organisational reviews against set plans.
• Assisting the CEO and provide support for new initiatives and business growth opportunities as required, including exploring potential new opportunities, developing required plans for scoping, planning, and budgeting as necessary.
  Compliance and Governance
• Ensure YANAFVS meets all accountability, legal, compliance and reporting requirements including to the Board, funding bodies and partner organisations, keeping abreast of legislative changes and operations best practice relevant to YANAFVS ( as per the Service Standards Regulations).
• Maintain and monitor the register of reporting and compliance obligations to ensure the successful reporting of programs/services delivered by YANAFVS, including coordination of quarterly and annual reporting to funding bodies.
• Liaise with all funding bodies relevant to YANAFVS projects as required and act as key contact point where necessary.
• Manage, maintain, and implement the YANAFVS operational and financial policies and procedures manual, ensuring regular review, staff training and compliance across the organisation.
  Finance & IT Management
• Manages the organisations finances including financial controls, outsourced accounting providers, financial systems, and processes, to ensure sound financial management, reporting and compliance obligations are met.
• Monitor and approve service expenditure and payroll processing, ensuring that the organisation operates within budget.
• Manage and develop YANAFVS’s budget in consultation with the CEO, including regular monitoring of budget performance, review and analysis of management and Board reports, development, and review of grant budgets, and reporting to funding bodies where necessary.
• Prepare and provide reports to Finance Risk and Audit Committee
• Oversee the work of the Strategic Projects Officer and ensure YANFVS:
  
  • Manage the organisations IT infrastructure, data and software systems and system controls including engagement of external contractors, system enhancements and operation to ensure a strong and robust IT system to support organisational operations.
• Oversee YANAFVS relationship with the external contractors acting as the key contact point, including accountancy services, auditors, bank, HR and IT service providers, including acting as key contact for annual organisational audit, advising the CEO of any issues of concern.

Human Resource Management

• Oversee the work of the Strategic Projects Officer and ensure YANFVS:
• Oversee the development, implementation, and monitoring of all YANFVS Human Resource functions, policies and procedures including induction and onboarding processes, workplace health and safety, and staff performance plans and processes in consultation with CEO.
•  Lead the development and implementation of the Staff Wellbeing Plan, in consultation with management and feedback from staff to support a positive and healthy workplace culture.
• Approve staff training and development within the parameters of the budget and in line with staff and organisational training plans.
• Maintain positive collegiate relationships with management and colleagues, reporting relevant issues and contributing to a professional and harmonious workplace.
  Stakeholder Relationship Management
• Build and expand on YANAFVS sponsorships , developing new relationships to expand audience and engagement across diverse sectors.
• Represent YANAFVS with key stakeholders including, government, sector, partners, donors and external services providers, modelling YANAFVS values and professionalism.

Facilities and Maintenance

Oversee the work of the Strategic Projects Officer and ensure YANFVS:

• Ensure organisational facilities are operational and maintained to support business operations within the scope of available budgets.
• Explore initiatives, opportunities and projects which enhance the office operations and functionality, including managing safety infrastructure.
• Oversee all maintenance and contractual arrangements supporting organisational operations, ensuring regular review to ensure value for money, and accurate record keeping.

KEY SELECTION CRITERIA

• The recruiting panel will need to feel confident that the successful candidate will understand YANAFVS values, integrate the values into their work and demonstrate behaviours that reflect the values.

HIGHLY DESIRABLE

• Ability to work successfully in a changing environment, accept new challenges and continually strive for improvement.
• Understanding of contemporary issues for victim survivors of family violence and refuge sector.
  

MANDATORY KEY SELECTION CRITERIA

• Qualifications and relevant experience in financial and operational management.
• Between 3-5 years’ experience in a similar role, preferably with experience in not for profit (i.e., Operations, Project Management, Financial management).
• Proven leadership ability, with experience in managing multifunctional teams and experts.
• Experience in managing and developing operations functions including IT, HR and finance to deliver best practice in a not-for-profit environment.
• Capacity to support the development, management and implementation of multiple projects.
• Ability to communicate effectively with a diverse range of people, to develop and maintain professional relationships and share concepts, information, and ideas successfully.
• Strong contract and project management experience and strong financial acumen.
• Advanced analytical and conceptual skills.
• Excellent written and verbal communication skills, with the ability to produce high quality proposals, tenders, and reports.
• Excellent interpersonal skills.
• Proven ability to work collaboratively and flexibly, both independently and as part of a team, and to effectively time manage in an environment of competing priorities.

MANDATORY REQUIREMENTS

• Valid Working with Children Check
• National Police Records Check – renewed every 3 years of employment.
• Current Drivers Licence
• Disclosure of previous or current disciplinary action, referee checks, proof of eligibility to work in Australia and qualification checks
• Proof of COVID 19 Vaccinations and compliance with any future government vaccination directives

Equal Opportunity Exemption

YANAFVS has an Equal Opportunity Exemption Act 2010; H282/2022 and applications for this role are open to female identified candidates only.

YANAFVS is a child safe organisation that recognises, respects, and promotes children´s rights. We recognise our responsibilities in keeping children safe from abuse and ensure that the safety of children is always our first priority. We take a zero-tolerance approach to child abuse.

All enquiries to Rachna Muddagouni CEO [email protected]  or Nat Barnes [email protected], using the subject line: Manager - Finance and Corporate Services enquiry via EthicalJobs.

Applications must include cover letter and CV

Applications will be considered as they are received. 

A position description is attached.