• Amazing new state of the art offices

VicHealth is the world’s first health promotion foundation that supports independent, long-term, evidence-based health promotion practice, partnerships and leadership.  We continue to be a global leader in health promotion, as a Collaborating Centre with the World Health Organisation and technical partner to UNICEF.

VicHealth is more than a health promotion government agency, we’re also a health promotion hub for all Victorians.

Our new, state of the art facilities, just 10 minutes walk from Flagstaff and Southern Cross Station welcome our health promotion partners and stakeholders to share our space to collaborate, celebrate, and share learnings.

The Hub Coordinator at VicHealth is an exciting role that offers variety, spontaneity, and the ability to interact with our VicHealth team, and diverse health promotion partners and stakeholders on a daily basis.

You’ll be the first person our visitors and partners meet and you’ll provide an integral service of all-round conduit, receptionist, facilities champion, and problem solver.

You’ll be involved in:

• office facilities management, including supplies upkeep, office inductions, and maintaining our amazing (and very popular) coffee machine.
• you’ll be the contact for any queries relating to our Hub by partner organisations and be responsible for maintaining our dedicated online booking portal.
• reporting to the Manager, Finance & Administration, you’ll also work closely with, and be supported by our Finance and Administration team. Assisting the team in finance and accounts payable processing is also a component of this role.

We’re looking for someone who takes pride in ensuring the smooth running of a busy office environment, someone who can interact with anyone, and get things done. Your communication, planning, organising and attention to detail skills will be easily demonstrable.

If you’re keen on having a role where you can be present in the office every day, supporting and contributing to the smooth and successful ‘humming’ of our amazing space, this is the role for you. 

VicHealth is committed to ensuring appointments represent the diversity of our community. Women, Indigenous people, people with disability, young people, LGBTIQ+ people and people from culturally and linguistically diverse backgrounds are encouraged to apply. 

• Unit: Corporate Services
  
• Tenure: Full Time, Ongoing
  
• Classification: VicHealth Grade C
  
• Remuneration: $75,990 (plus superannuation and other benefits)

Qualifications and experience required: 

• Vocational training in Business Administration and/or experience in a finance, customer service and administrative role
• Knowledge and experience utilising various computer applications, incl. MS office, Outlook, Serviced Office Portals, Salesforce/CRM systems, Finance Systems
• Finance, accounts payable knowledge and experience preferred
• Excellent communication, stakeholder management, interpersonal and customer service skills
• Ability to demonstrate initiative, problem solve, and manage time effectively
• Ability to work with multiple systems, project coordination and monitoring
• Demonstrated ability to learn new approaches

How to apply: 

Applications should include a cover letter and a current resume.

The cover letter must include why the applicant feels they are suitable for the position, and also address the Key Selection Criteria from the Position Description.

Please refer to the position description to view the associated qualifications and experience associated with the position.

Applications can be submitted via the Apply Now link.

A position description is attached.

You may be required to undertake a Police Check, Working with Children check, and will be required to provide proof of full Covid vaccination.

For further information about the role, please contact Marcus Flood on (03) 9667 1386.

VicHealth acknowledges the support of the Victorian Government.