• Position: Permanent Full Time / Part Time
• Location: Preston
• Salary: $85,120 - $91,586 based on experience and qualification plus super

The Organisation

The Victorian Aboriginal Child and Community Agency (VACCA) is an Aboriginal Community-Controlled organisation that supports and advocates for the Aboriginal Community and is the largest organisation of its kind in Australia. The VACCA team is committed to the organisation’s visions and values, passionately providing support, service and advocacy for our children and other vulnerable members of the community.

Our strength lies with our people.

About the role

This is a dynamic and rewarding new role for an experienced Executive Assistant who thrives in a fast-paced environment

You will play a vital role in supporting the Director and Legal Practice Division.

• Managing calendars, scheduling appointments, and daily schedule and workflow of the Legal Practice Director
• Preparing and formatting a range of legal documents, including reports, letters and presentations with utmost accuracy and attention to detail.
• Maintaining comprehensive filing systems and ensuring the confidentiality of sensitive legal information.
• Coordinating meetings, taking minutes, and ensuring effective follow-up on action items.
• Acting as the primary point of contact for internal and external stakeholders, handling inquiries and requests with professionalism and discretion.
• Providing administrative support to the Legal Practice Division including coordinating travel arrangements, organising events, managing supplies, and coordinating office operations.

About you

To excel in this role, you must possess exceptional organisational skills, the ability to multitask and prioritise tasks effectively, and a strong commitment to confidentiality and integrity. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, is essential. Experience in a legal or professional services environment would be highly advantageous

Requirements

• Qualifications in relevant diploma, degree or equivalent such as Business Administration. Mid to final year law students may also be considered.
• A minimum of 5 years of work experience in high level administrative roles, including providing support to Executives. Alternatively relevant experience in the legal sector may also be considered.
• Valid Police Check, a Working with Children’s Check for a paid employee (or willingness to obtain) and a Victorian Driver Licence. Current COVID-19 vaccination (Strongly Recommended)

What we can offer you

• A supportive environment that includes comprehensive induction
• The support of regular internal supervision
• Professional development and training opportunities
• Attractive salary packaging to increase your take-home pay
• 17.5% loading on annual leave
• Access to agency vehicles for all work-related travel
• Access to Employee support and wellbeing programs
• Paid parental leave after 12 months of ongoing employment
• Opportunity to work and build connection with the Aboriginal Community and culture
• Fitness Passport - allowing you (and your family) access to any of the facilities available on this program

We strongly encourage Aboriginal and Torres Strait Islanders people to apply

Applications should include a cover letter addressing the key selection criteria and current resume.

We encourage applicants to view the Position Description prior to applying.

Please find the Position Description: EA to Director of Legal Practice (002)

We are committed to Aboriginal self-determination and supporting strong, safe, thriving Aboriginal communities and aim to ensure every individual is treated with dignity, honouring all cultural backgrounds, abilities, ethnicities, sexual orientations, gender identities and spiritual beliefs.

VACCA is a child-safe organisation and is committed to ensuring the safety and wellbeing of children and young people with zero tolerance for child abuse. All successful applicants will be required to undertake a National Police Record Check and Working with Children Check prior to commencement of employment and periodically following commencement.

VACCA is an equal opportunity employer and has a smoke-free workplace policy.