UNICEF is the world’s largest children’s charity working to protect vulnerable children, globally and here in Australia. Run entirely on voluntary donations, we work to improve the lives of every vulnerable child, no matter who they are or where they live. Every day our teams are on the ground in 190 countries working with local partners to deliver lifesaving help and create lasting change. From vaccinating children in war zones to providing early childhood education access in Indigenous communities, donations help us to protect every child, no matter what.

Job Description

We are offering a full time, fixed-term contract (approx. 3 months, mid-July to mid-October 2026), working in a flexible environment, built around the diversity of our team and their needs. A competitive salary commensurate with the not for profit sector is offered together with a broad range of wellbeing benefits.

This role will support delivery of the Australia Pacific Youth Climate Dialogue (APYCD) in Fiji, a high-impact initiative engaging young people across the region.

What we are looking for

We are looking for a highly organised and proactive Project Administrator to provide travel coordination and project support for a fast-paced, purpose-led project. You will play a key role in ensuring young people and staff are supported to safely participate in the Dialogue, while keeping project activities on track.

Your day will include

• Coordinating travel and logistics for 25–30 young people and UNICEF Australia staff (flights, accommodation, transport, itineraries)
• Managing travel documentation (passports, visas, insurance, consent) in line with safeguarding and UNICEF’s policy requirements
• Acting as a key contact for travel queries and supporting participants before and during travel
• Supporting project leads with documentation, reporting, and administrative tasks
• Preparing and maintaining forms (e.g. registration, consent, travel documentation)
• Tracking project milestones, actions, and deadlines, and following up to keep delivery on track
• Coordinating meetings, preparing agendas, and capturing notes and actions
• Maintaining organised and secure project records and participant information

We would like you to have the following skills and experience

• At least 2 years’ experience in project administration, coordination, or similar roles
• Experience coordinating travel and logistics for groups, ideally including young people or large delegations
• Strong organisational and time management skills, with the ability to prioritise and meet deadlines
• Confidence using Microsoft Office (Word, Excel, Outlook, Teams); experience with SharePoint or project tools is advantageous
• Excellent communication skills, with a professional and diplomatic approach
• A strong commitment to child safeguarding, confidentiality, and handling sensitive information
• Availability to commit to a full-time contract from mid-July to mid-October 2026

What will it feel like to work at UNICEF Australia

• An environment and culture built on the importance of teamwork, collaboration and shared purpose
• Sector leading salary packaging and a competitive salary commensurate with the NFP sector
• A flexible work environment with balance between home and office work, which puts the wellbeing of our staff at the centre of our decision making
• A positive and values-driven work culture which celebrates our achievements and recognises our teams
• A wellbeing package which includes such things as access to Birthday leave, EAP, nutrition, exercise, financial and legal support
• Commitment to our child-first philosophy with generous paid parental leave and offering
• The opportunity to support a global impactful cause and make a difference for every child

How to Apply

To apply for this fantastic opportunity please select "Apply Now" and submit the following documents in PDF format:

• Your Cover Letter, outlining your relevant experience and highlighting a summary of your strengths
• Your CV

For further information on this position, please be in touch with our People & Culture Team: [email protected] using the subject line: Project Administrator enquiry via EthicalJobs.

We welcome you to contact us to discuss any requirements that will ensure you can participate fully in our recruitment experience.

All applicants are required to be legally entitled to work in Australia. UNICEF Australia has a zero-tolerance approach to abuse and exploitation and adheres to strict safeguarding principles. All successful candidates will be required to undergo rigorous background checks (including National Criminal History Checks and Working with Children Check) and sign and abide by our Code of Conduct on Child Safeguarding & Protection from Sexual Exploitation and Abuse.

UNICEF Australia is committed to ensure all our People, from any background, feel heard, considered, and able to contribute to their full potential. We are striving to build a truly inclusive workplace, one that our team feel they can bring their best self to work and is reflective of the wider community that we serve.