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Operations Coordinator

Urban Design Forum

Cities are at the front line of the critical challenges of our time. Urban development can contribute to climate change, biodiversity loss and social inequality, but also be part of the solution.

We believe in the power of a design-led approach that puts human and ecological perspectives first and ensures a diversity of voices shape our environments. We believe in putting the public interest first. If you want to be an essential part of supporting this ambition, we encourage you to apply to join the Urban Design Forum as an Operations Coordinator.

Urban Design Forum is a not-for-profit organisation that supports public interest outcomes in the design and governance of our cities through:

  • Creating a supportive network of urban designers and allied professionals
  • Sharing knowledge on best practice urbanism, and
  • Researching and advocating for better urban education, systems and outcomes.

The Forum is run by an elected volunteer committee responsible for its strategic direction and coordination.

The role

We are looking for a motivated ‘all-rounder’ to work alongside the volunteer Urban Design Forum Committee and assist in the organisation's day-to-day administration, managing our public and member events, and coordinating our communications activities.

Key administration activities will include:

  • Monitoring emails and general correspondence
  • Managing membership registrations and responding to member enquiries
  • Monthly Committee meeting minutes and tasks
  • Financial management (invoicing, reconciliation, bills) and reporting through Xero
  • Liaison with bookkeeper, web services and others as required
  • Management of Member Slack and admin posts (events, notices, job listings)
  • Report and presentation preparation support (InDesign)
  • Preparation of member surveys (SurveyMonkey, MailChimp)
  • Supporting the Committee in general day-to-day administration tasks that arise

Key events management activities will include:

  • Assisting in the preparation of public event applications and liaising with event organisers.
  • Coordinating panellists, collaborators and volunteers at events.
  • Managing all event logistics before and at the event, e.g. venue booking, photography, catering, equipment hire, insurance, ticketing, event listings.

Key communications activities will be focused on managing the website and social media, including:

  • Updating key website content, including linked documents, supporter acknowledgements and events notices and updates
  • Managing the schedule of social media posts, including coordination of social media content with the communications team.
  • Assisting with communications team with the bi-quarterly newsletter to subscribers and members

The ideal candidate will have:

  • A positive attitude, able to work with a diverse group of people in a range of settings.
  • Excellent organisation skills, able to manage various tasks across different activities and deadlines.
  • Experience in event coordination and logistics.
  • Ability to work independently, be self-directed, manage priorities and own time.
  • Have operational or administrative experience.
  • An interest in cities and the people who inhabit them.

This is a casual role of 20 hours per week. Attendance at key meetings and events in person in Melbourne is required, otherwise the work can be done in a highly flexible manner and undertaken remotely. Please note, events typically occur outside of work hours in the evenings and on weekends.

This position is paid $45 per hour plus Super. We are looking for someone who is available for an immediate start.

If this is you, please submit your resume and cover letter via the "Apply Now" button.

How to apply

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