About the Role

Tradeswomen Australia is seeking a Grants & Executive Administrator. This newly created role provides essential administrative and coordination support to the CEO and wider team, with a dual focus on executive support and grants management. The role will help ensure Tradeswomen Australia can efficiently pursue partnership opportunities, maintain high-quality relationships with funders, and operate effectively at the executive level.

You will be a key team member in a small, high-performing organisation making real impact on gender equity in Australia’s trades sector.

About You

You’re a proactive, detail-oriented administrator who thrives in purpose-driven teams. With experience supporting executives and managing grants, you’re confident juggling priorities, deadlines, and systems. You bring strong written communication, tech-savviness (think Microsoft Office, Monday.com), and a knack for keeping operations organised and on track. You value equity and inclusion and are energised by contributing to work that creates real social impact. Reliable, solutions-focused, and great with people, you take ownership of your work and pride in getting things done well. You bring an interest, professional or lived experience in the trades sector and are ready to play a key role in helping Tradeswomen Australia achieve its bold goals.

About Tradeswomen Australia

Tradeswomen Australia exists to increase the number of women succeeding in skilled trades. We remove systemic barriers, transform workplaces, and build pathways for women to succeed in male-dominated industries. We collaborate with employers, educators, government, and community to build inclusive and equitable trade workplaces where women thrive.

Key Responsibilities

Grants Administration:

• Coordinate the end-to-end administration of grants – tracking deadlines, preparing documentation, and supporting submission and acquittal processes
• Maintain the grant pipeline, records, reporting schedules, and CRM system (Monday.com)
• Support grant acquittals and reporting including sourcing project data, supporting data analysis, and formatting documentation
• Identify new funding opportunities aligned to TWA strategy and eligibility

Executive & Operations Support:

• Provide proactive administrative support to the CEO, including diary management, meeting logistics, preparation of board papers, briefing notes, presentations, and minutes
• Maintain records and coordinate team-wide compliance and reporting activities (e.g. annual reports, insurance, contracts, policies)
• Support internal communication and collaboration across teams and partners

• Contribute to a high-performing, inclusive team and support the delivery of TWA’s strategic goals.

Key Selection Criteria

We’re looking for someone who can demonstrate:

• Demonstrated experience providing high-level administrative support in a not-for-profit, philanthropic, or small team environment
• Strong understanding of grants administration, reporting, and acquittal processes
• Excellent written communication skills and attention to detail
• High-level organisational skills and the ability to manage multiple competing priorities and deadlines
• Ability to maintain clear records and document version control across multiple systems
• Proficient in using office and productivity systems, including:
  • Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
  • Cloud-based file management (OneDrive, SharePoint)
  • CRM and grant management platforms
  • Digital collaboration and project management tools (Monday.com)
• Experience with basic financial administration including processing invoices, expense reconciliation, and managing receipts (Xero)
• Strong interpersonal and stakeholder engagement skills
• Demonstrated ability to exercise discretion and confidentiality when handling sensitive information, such as board papers, contracts, or funding data
• A collaborative and flexible approach - comfortable collaborating with the team and also taking initiative.

• Alignment with Tradeswomen Australia’s values of equity, inclusion, integrity, and innovation

Desirable

• Certification in Grants Management, Administration, Project Management, Executive Assistance, Microsoft Office, Monday.com or similar
• An interest, professional experience or lived experience in the trades sector
• Current Working with Children and Police Check (or willingness to obtain)

Benefits

• Competitive salary and excellent employment conditions
• Flexible working arrangements
• Professional development opportunities
• A great culture and supportive team environment

Additional Information

• The position requires travel across Victoria from time to time.
• A valid driver’s license and access to a vehicle is preferred.

Tradeswomen Australia is an equal opportunity employer and strongly encourages women, gender-diverse individuals, and those with lived experience in trades to apply.

For a confidential conversation, please email [email protected] using the subject line: Grants & Executive Administrator - Remote / Work From Home enquiry via EthicalJobs.

A position description is attached.