About the role

The Payroll/ Bookkeeper will be responsible for delivering high quality financial and payroll functions for the Ballarat Regional Trades and Labour Council. The role is responsible for processing accounts for payment, issuing invoices for services/products and chasing up late payments.

Managing and running fortnightly payroll, processing Superannuation Batch payments. Processing payroll and timesheets including, calculating, loadings, and leave entitlements. Maintaining records on QuickBooks and providing regular QuickBooks generated financial reports to the Council. Reconciling accounts, collecting receipts, maintaining filing systems of records compliant with auditing and accounting practices, stocktaking bar, and bar till. Reconciling EFT transactions with the SQUARE system with QuickBooks.

Liaising monthly with Accountant and annually with Auditor along with the Secretary/Treasurer to ensure ongoing compliance with CAV and ATO requirements of an Incorporated Association

This role is critical in supporting the development and strategic direction of the Ballarat Regional Trades and Labour Council. The incumbent must maintain and work within the regulatory settings of the Ballarat Regional Trades and Labour Council.

About The Ballarat Regional Trades and Labour Council

The Ballarat Regional Trades and Labour Council Incorporated is the second oldestTrades and Labour Council in the world, founded in 1883 by the Ballarat Eight Hour Committee, established in April 1856 on Bakery Hill. Trades Hall helps organise activities and campaigns with, and on behalf, of affiliated unions. 

Key responsibilities

Key responsibilities for this position include: 

• Undertake all BRTLC Accounts payable and receivable
• Complete all BRLTC bank reconciliations
• Calculations and Submission of pay roll tax and submissions.
• Manage and complete Superannuation Calculations and submission.
• The Position will require the candidate to have a working knowledge of QuickBooks 
• Ensure the delivery of high-quality payroll advice.
• Ensure the ongoing financial transparency of the BRTLC
• Demonstrated communication skills, both verbal and written.
• Maintain accurate and timely reports through strong alignment and engagement with Learning Management systems.
• Undertaking the responsibilities of the position adhering to:
  • Staff Code of Conduct,
  • Equal Opportunity and anti-discrimination legislation and requirement.
  • Diversity requirements for including people with disabilities in work and study.
  • Occupational Health and Safety (OHS) legislation and requirements

Level of supervision and responsibility

The Payroll/ Bookkeeper reports to and receives broad direction from the Secretary and BRTLC Executive

Position and organisational relationships

The Payroll/ Bookkeeper reports to the Secretary and BRTLC Executive

The position is responsible for the effective delivery and coordination of all payroll and financial activities of the BRTLC. The incumbent will also work closely with the Secretary to deliver quality financial reports and complete regulatory requirements. The position will be required to liaise monthly with the BRLTC Accountant and annually with the Auditor along with the Secretary to ensure ongoing compliance with CAV and ATO requirements of an Incorporated Association.

Key selection criteria:

Applicants must demonstrate they are able to undertake the inherent responsibilities of the position as contained in the position description and are able to meet the following training and qualifications and key selection criteria:

Training and qualifications

• Certificate / Diploma in Accounting, Business or Finance;
• Significant experience in Accounting and Payroll;
• Combination of experience or working towards accounting or finance qualification

Please see the attached Position Description for a full list of Key Selection Criteria.

The Ballarat Regional Trades and Labour Council Incorporated reserves the right to invite applications and to make NO appointment.