• Location: Sydney, NSW (Hybrid)
• Reports to: Chief Executive Officer
• Position type: Part time (FTE 0.8)

THE ORGANISATION

The Hunger Project is a global, non-religious, non-profit organisation working to sustainably end world hunger. We partner with communities over the long-term. Food alone will not solve hunger. We address the overarching factors that cause hunger and poverty – including gender inequality, climate change and conflict to ensure our success. There’s enough food for everyone on this planet; we just need to give everyone a chance to sit at the table.

THE ROLE AND RESPONSIBILITIES

This a diverse administration role working directly with the CEO and collaborating with the Senior Leadership Team (SLT) and the Company Secretary. You play a pivotal role in enabling a sustainably end to world hunger. You will support the CEO and coordinate the general administration of our small and passionate team ensuring it runs smoothly.

Key Accountabilities:

CEO Support:

• Manage diary, coordinate meetings and assist with stakeholder engagement
• Manage domestic and international travel, including coordinating in-country and visa requirements
• Document all stakeholder engagement and correspondence including meetings, calls, emails and other activities in the organisation’s CRM system
• Other activities as reasonably requested

Company secretary support:

Work with the Company Secretary to support the National Board including:

• The preparation of board papers, including developing timelines, managing action items, liaising with the Company Secretary about progress and meeting coordination.
• Organising Board Meetings and AGM and providing support for other key dates when needed

HR Support:

Support the HR consultant in the coordination of human resources, including:

• Coordinating team meetings and strategic planning and team engagement sessions
• Support the HR consultant with the recruitment of new staff
• Support the HR consultant in scheduling onboarding all new staff members and volunteers

General Administration & Office Management:

Manage the operation of the office and supporting staff when they are working from home, including:

• Manage all office and mail services ensuring a smooth effective workplace, including managing the general organisation email inboxes, the office calendar, the office phone and accounts
• Purchase new office equipment
• First aid safety officer and fire warden to ensure office is safe and staff are trained on procedures
• Responsible for liaising with the building management and communicating vital information back to staff
• Day -to -day business administration

IT Management:

Manage all IT requirements and online systems, including:

• Raiser’s Edge: Ensure data has integrity and to develop and refine processes on RE
• SharePoint and Box: Coordinating file transfer from SharePoint to Box, with team members. Maintenance of files so they are tidy and easy to navigate
• Managing the IT Contractors to source hardware and maintain it
• Liaise with IT suppliers and software providers to resolve any IT or network issues

Team Support:

• Support all teams with general duties and assistance, especially during busy campaigns
• Support the Finance Team with Raiser’s Edge reporting and data input
• Ensure compliance register is maintained and assist team in updating policies and procedures when necessary
• Ensure appropriate insurance is in place for workers compensation and travel
• Plan staff events/ team off sites

The Person:

Background & Experience:

• You are pro-active, able to work independently and as part of team and with an eye for detail and can work with all our stakeholders

• You are highly organised and have project management experience
• Excellent communication, people management and stakeholder engagement skills
• Experience working with customer and/or fundraising databases, ideally Raisers Edge
• Experience with Microsoft Office suite

Personal Attributes:

• Proactive, values driven, passionate and honest
• Able to work collaboratively within a small team.
• You must have an adaptable and professional attitude and be able to prioritise your workload to meet deadlines.
• You appreciate the big-picture, but are happy to dive into the details and be the one responsible for getting things done
• You will enjoy joining a global community from all over the world playing a part in ending world hunger.
• A ‘can do’ attitude

The Hunger Project is an Equal Employment Opportunity (EEO) employer and strongly encourages people from all backgrounds, abilities, and identities to apply for any vacancies. Applicants will be considered on the basis of qualifications, merit, and business need.

A position description is attached.