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RTO Administration Officer

Terra Rosa Consulting

About On-Country Academy

On-Country Academy (OCA) is a registered training organisation (RTO) and a part of the Terra Rosa Consulting (TRC) group. It is a start-up RTO which aims to work with and support the communities and the industry in which it operates. This includes the aim to be aspirational and ambitious in its approach to engage with its communities to create a seamless approach to training that leads to long-term career prospects for its students and transform the manner in which community members link their training with future careers.


OCA will find the candidates through its connections and partnerships and then provide appropriate training that leads to career outcomes through the organisations of role and job placements in advance, and then the management of participants to provide upskilling and training to manage its community to grow in their careers. This can be further training for higher level courses, articulation into university programs and capacity to broaden and deepen the skillsets.

The courses and delivery of OCA courses will have a focus on all domestic students, particularly the members of the indigenous communities with which TRC works, and aims to deliver quality training in a flexible manner to ensure real outcomes are achieved.

OCA will also provide internal training to its field officers to ensure they are well-equipped to undertake their roles within the communities and safely in remote locations.

About the Role

The position of Training and Compliance Manager of On-Country Academy has the management of the training, compliance and course development as their core focus. As OCA is at its commencement phase, the incumbent will be required to be flexible in the duties undertaken and understand the role will evolve as the RTO and team grows.

The role reports to the Head of On-Country Academy and will be a leadership role for the small existing team and assist the Head in the growth of the team.

Whilst the role will be based in our offices in Fremantle, the training will often be delivered remotely, primarily in the South-West, Goldfields and Pilbara regions of Western Australia, but potentially in other locations across Australia.

The core purpose of the role is to ensure the management and administration of training, record-keeping obligations, ASQA and other reporting are delivered efficiently and effectively, ensuring that OCA is continually compliant with all legal and regulatory requirements. The role will initially assist in course development and adding courses to scope.

Communication and collaboration are paramount as engagement with internal and external stakeholders is key to achieving the goals of the role.

The role is a permanent full-time role, based in the offices in Fremantle WA with the salary and benefits commensurate with the role and experience.

The role may require the incumbent to travel within Australia from time-to-time in regard to training delivery. This may be within regional areas and remote communities.

Aboriginal and Torres Strait Islander people are encouraged to apply.

Roles and Responsibilities

  • Develop and implement a structured audit program to ensure compliance requirements are achieved and maintained in line with regulatory requirements, business policies and procedure;
  • Ensure reporting to ASQA and other regulatory authorities is undertaken in a timely and compliant manner;
  • Oversee the management of training delivery both in the Fremantle location as well as remote delivery;
  • Develop, implement and manage assessment validation processes
  • Ensure trainers are properly qualified and undertake appropriate professional development activities;
  • Maintain compliant trainer, student & staff files;
  • Monitor and advise on the implementation of newly developed training courses and transitions from superseded packages to newly endorsed versions;
  • Assist with implementation and maintenance of all ASQA Standards for RTOs and ensure the Standards are being followed to a high level;
  • Review and update learning and assessment materials;
  • Support the small established training team and assist in its growth;
  • Manage the day-to-day administration of enrolments of students; and
  • Manage the RTO cloud database

Attributes & Experience

  • Relevant experience in RTO Compliance and/or RTO compliance management in a similar role;
  • Knowledge and experience in compliance to meet the requirements of the VET Quality Framework and Standards for RTOs, and ASQA and AVETMISS reporting;
  • Use of quality improvement processes to address non-compliance and drive improvement in RTO governance, compliance and performance;
  • High-level communication and engagement skills across all areas of the business;
  • Strong organisational and time management skills with attention to detail and good customer service skills;
  • Lead, support and manage internal and external audits;
  • A motivational, confident leader and team player;
  • Able to work autonomously as well as part of a team; and
  • Proactive and able to use own initiative.

Any questions should be emailed to [email protected] using the subject line: RTO Administration Officer enquiry via EthicalJobs.

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