Assist the General Secretary in overseeing the day to day management of the business operations of the State School Teachers' Union of Western Australia, supporting 17,000 educators.

Duties & Responsibilities under the direction & supervision of the General Secretary:

People Management & Development:

• Recruitment & selection of administrative personnel
• Manage the drafting and provision of staff contracts.
• Review, recommend and develop HR Policies & Work Practices.
• Supervision of work flow for administrative staff.
• Assess staffing levels for administrative staff and recommend as appropriate.
• Authorise leave forms for administrative staff in accordance with the SSTUWA Clerical Staff Agreement.
• Review and monitor OS&H policies and procedures, call regular meetings with OS&H & First Aid Officers.
• Conduct Performance Management appraisals for administrative staff in accordance with the SSTUWA Clerical Staff Agreement.
• Recommend appropriate Professional Development training for Administrative Staff.
• Coach and mentor staff.

 Commercial & Financial

• Supervision of Financial Accounting & Payroll Personnel.
• Input to budget planning in relation to forecast on staffing levels, insurance premiums & the purchase of capital expenditure.
• Monitor of cash flow.
• Monitor of investment funds, make recommendations to improve the financial viability of the business
• Attend Finance Committee meetings.
• Monitor the Unions Superannuation Scheme.
• Make recommendations regarding the allocation of sponsorship money against expenses.
• Monitor claims and negotiate annual premiums with Insurance Brokers.
• Secure quotes and make recommendation for the purchase and disposal of Union Vehicles.
• Purchasing/hire and monitoring the depreciation of equipment.
• Allocate and oversee usage of mobile phones and iPads for Industrial Officers and authorised staff.
• Authorise and check fortnightly wages for staff.
• Monitor leave accruals.
• Ensure Policies and Procedures are developed and updated in compliance with the Union’s Governance.
• Manage relationships with the Unions’ external Accountant and Auditors.
• Supervise Accounting Operations.

Membership Services & Other Duties

• Attend weekly Senior Officers meetings.
• Oversee the preparation, outsourcing of printing and distribution of union documents to membership base.
• Adhere to the Rules of the SSTUWA, particularly in relation to meeting election compliances and membership entitlements.
• Become competent in the processes and utilisation of the membership database
• Monitor the cleaning, maintenance, repairs and upgrade of the Union building and liaise with tenants and organise relevant tradespeople accordingly.
• Regular meetings with Administrative departments.
• Liaise with external IT Consultant & attend monthly meetings with the IT team.
• Manage the execution of contracts and tender submissions
• Ensure service provider contracts are current.
• Other duties as directed by the General Secretary and Senior Officers.

Essential Criteria

• Tertiary qualification (Accounting, Business Management or Human Resources).
• Extensive experience with a minimum of five years' experience in a similar role.
• Solid experience in HR Management and implementation of HR Policies and Procedures.
• Demonstrated high level of organisational skills.
• Superior and effective interpersonal skills and the proven ability to communicate at all levels of business.
• Highly developed time management skills with the ability to prioritise competing demands and meeting deadlines.
• Working knowledge of commercial and contractual obligations.
• Practiced knowledge and application of finance and accounting functions.
• Proven decision making, problem solving, conflict resolution and negotiation skills.
• Commitment to Union principles and values.

Desirable Criteria

• Previous work experience in an Education/Union/Government Environment.
• Experience working in a member based and/or not for profit organisation.
• Experience in an environment of cultural, organisational and process improvement.
• Understanding of contract management and procurement procedures.

A full position description is attached below.