• Location: Work from Home and onsite as required: Strathfield, Kurnell and various locations
• Contract Duration: 14 Months from July 2024 until August 2025
• Hours: 76 hours per 9-day fortnight – flexibility required regarding hours of work, as needed to support meetings and functions, may include weekends / evenings.
• Reports to: Managing Director
• Direct Reports: None

Position Summary

The Admin / Project Manager will provide comprehensive administrative support to the Managing Director and Head of Marketing & Fundraising. This role is crucial in supporting the building and transition to a new shelter at Kurnell, along with supporting the fundraising requirements of the Capital Campaign. The successful candidate will also manage project timelines, tasks, and budgets for various initiatives, ensuring a smooth transition and successful project delivery.

About us

The Sydney Dogs and Cats Home (SD&CH) is highly respected within the animal welfare sector, providing shelter, food and veterinary care to lost, homeless and abandoned animals, primarily dogs and cats, until a time when such animals can either be reunited with their owners or found a new, suitable home.

SD&CH objectives are to:

1. provide companion animals in our care with best practice care
2. provide engagement programs that benefit companion animals, SDCH & the community
3. attract and retain mission motivated talent
4. sustainable financial, systems and resources

At Sydney Dogs & Cats Home, our Employee Value Proposition (EVP) embodies a commitment to nurturing a workplace where every team member feels supported and thrives. Our dedication to professional growth and development is evident through regular workshops, mentorship, and upskilling opportunities that align with our strategic direction, fostering both personal enrichment and professional excellence. We take pride in our diverse work environments, our flexibility, and our focus on positive outcomes for our people, creating a supportive culture where innovation, wellbeing, and the courage to embrace change flourish.

We are committed to upholding a respectful and professional environment, free from negativity, while recruiting individuals who share our values and compassionate ethos. Together, we are shaping a future at Sydney Dogs & Cats Home, honouring our commitment to our staff and also setting a benchmark for excellence in workplace culture and best practice animal care.

Join us in this journey of passion, innovation, and progress.

Key Responsibilities

Administrative Support:

• Provide administrative support to the Managing Director and Head of Marketing & Fundraising as required
• Schedule and coordinate meetings, prepare agendas, and take minutes.
• Follow up stakeholders on tasks and actions
• External stakeholder communication
• Manage correspondence, draft communications, and circulation of campaign or project materials
• Maintain records and ensure proper documentation.

Project Management:

• Develop and manage project plans, timelines, and budgets for numerous internal projects
• Coordinate with internal and external stakeholders to ensure project milestones are met.
• Monitor project progress and make adjustments as necessary to ensure successful completion.
• Support the change management process to ensure a smooth transition for the home, including working with internal stakeholders to identify change requirements and maintain documentation
• Plan the move / transition from current site to new site, and support staff with change requirements
• Complete project review process

General Duties:

• Assist in the planning and execution of the Capital Campaign fundraising project.
• Support meetings and events as required
• Perform other duties as required to support the organisation’s goals and objectives.

Key Requirements

• Proven experience in project management and administration.
• Understanding / experience in change management
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite
• A passion for animal welfare and alignment with the values of Sydney Dogs & Cats Home.

Qualifications / Experience required

• Minimum of 4 years' experience in project management and administration support
• Must be highly proficient in MS Office Suite.
• Exceptional customer service skills and phone manner – bubbly and friendly personality!
• Strong written and verbal communicative skills
• Strong internal relationships
• Driver's License required
• Excellent at time management and multi-tasking
• Organised, flexible and attentive to the various requirements of the role
• Ability to use initiative, assume responsibility for tasks and to resolve problems
• Ability to multi-task and perform appropriately under pressure
• Ability to work autonomously as well as within a team
• Ability to work from home and Strathfield and various offsite locations as required
• Ability to perform hours with flexibility to be available evenings / weekends as required for meetings and events - within the 76 hours / 9 day fortnight.
• Experience in Salesforce helpful