NSW Community Alliance Ltd (formerly Sydney Alliance) is seeking a person with community values to join the team as a part time accounts officer and bookkeeper to help maintain our systems and support the team to change the world.

Duration: Permanent part-time position of 14 hours per week. Three month probation period.

Entitlements: Entitled to four weeks annual leave (pro-rata) and an additional 3 days paid cultural leave (subject to approval) per year.

Role Description:

The NSW Community Alliance brings together diverse community organisations, unions and religious organisations to advance the common good and achieve a fair, just and sustainable cities and regions.

The NSW Community Alliance is seeking a mature, experienced financial officer to be part of a small dynamic team. This may suit someone returning to the workforce, semi-retired or retired person.

The position is part-time permanent with the incumbent required to work 14 hours over two days per week at the NSW Community Alliance head office in Haymarket. This employer works with Microsoft 365 office automation apps and the incumbent will be expected to have proficiency on this platform.

Purpose of the position:

• Attend to all core accounting/bookkeeping functions for all operating Alliances, including the provision of financial and administrative support to the Executive Officer and Lead Organiser for each operating Alliance and a team of mobile staff.
• Report and budget preparation to the Executive Officer and the Board.
• Attend to all compliance and regulatory requirements.
• Provide assistance to the Administration Manager in other duties where required.

Key responsibilities and tasks:

Core accounting/bookkeeping functions

Accounts Receivable:

• Invoicing to partner organisations for their membership dues. Invoicing for training course fees and other events conducted by the NSW Alliance using MYOB.
• Handle point-of-sale payments such as donations received from events or over the phone using SQUARE.
• Follow up outstanding invoice payments and membership dues.
• Generate and reconcile aged debtor reports.
• Enter receipts (cash/cheques/EFT) from clients in MYOB and do banking.
• File and maintain digital remittance advices and financial paperwork.
• Monitor and follow up donors and donation system.

Accounts Payable:

• Prepare and process staff payroll including wages and superannuation contributions to super funds
• Process all payables in the form of expense reimbursements and allowances
• Process payments from suppliers and service providers.
• Follow up approvals from company directors/signatories

Financial Duties (including wages):

• Onboarding of new staff to include completing employment forms, tax file numbers, letters of offer and other related induction tasks.
• Track staff entitlements i.e. wages/super/annual leave/long service leave/parental etc.
• Reconcile monthly bank statements.
• Reconcile operating bank accounts, reserves, and debit cards.
• Maintain petty cash.
• Establish and maintain travel and other allowances for assistant organisers.
• Update Chart of Accounts as required.
• Maintain and track mobile phone reimbursements.
• Prepare costing analyses for our long-stay training courses to identify our breakeven position.
• Assist the Administration Manager and Executive Officer on negotiation of office lease contracts and amendments.

Management reporting and budgets

• Prepare management and board reports (actual to budget) and present those reports to the Executive Officer and to each meeting of the Finance Committee and Board (usually bi-monthly). Reports may need to be presented in multiple ways as relevant to the users (number/graphical/narrative)
• Work with the Executive Officer and Finance Committee to prepare an annual budget prior to the commencement of the next financial year, and an updated rolling budget prior to 1 January.

Compliance/Regulatory

• Prepare monthly IAS instalments and quarterly BAS statements.
• Process payment and submit superannuation contributions online for relevant industry super funds.
• Renew yearly Insurance/Workers compensation.
• Prepare yearly paperwork for auditors and liaise with the external audit team to achieve compliance.
• Deal with corporate insurance/ASIC/superannuation/ACNC/ATO lodgements and queries as required.
• Keep abreast of current ATO rulings and SCHADS award pay rates as they relate to the entitlements and obligations of staff.
• Serve as the ‘go-to’ person on all basic HR questions.

Part of the Administration Team

• People support: administer leave forms, policies, paying out of entitlements and letters of offer.
• Maintain a comprehensive handover document for future employees in the accounting role.
• Attend to Australia Post mail: Pick up postal mail, renew annual PO Box hire, attend to correspondence.
• Digital filing of all employee paperwork.
• Use our CRM database to retrieve contact details and update contact details as required.
• Assist the Administration Manager and Executive Officer to review the relevant sections of the Employee Handbook. Ensure the guidelines and procedures stated in the handbook are in line with the current industrial relations landscape.
• Actively seek to automate procedures and streamline forms such as leave forms on a Microsoft 365 platform.
• Liaise and negotiate with telecom providers for our mobile, landline and NBN services as required.

Selection Criteria:

Essential

1. Relevant accounting qualifications.
2. Experienced in accounts payable and receivable.
3. Experienced in MYOB.
4. Knowledge of how to prepare BAS statements.
5. High competency with Microsoft 365, Outlook and Office Suite products.
6. Accuracy and attention to detail.
7. Self-motivated and able to work with limited supervision, manage and prioritise work and rise to challenges.
8. High competency with online banking.
9. High level time management skills and ability to deliver on multiple tasks.

Desirable

1. Experience with any or all of the following apps: Microsoft Teams for collaboration; Zoom for conferencing; Stripe for payment processing; Donorbox for donation management; Square for point-of-sale payment processing; and Nationbuilder for our CRM database.
2. Aptitude and willingness to learn new software tools.
3. Commitment to social justice values.

Final candidates will be expected to participate in a panel interview. Initial employment will include a 90 day probation period.

For more information please email [email protected] using the subject line: Accounts Officer / Bookkeeper enquiry via EthicalJobs.