International Commitment

The work of the Society also extends to helping others in need who live in our region. The St Vincent de Paul Society in Australia has a longstanding commitment to supporting and assisting its neighbours in countries in our region through its Overseas Partnerships Program, which consists of four components: Twinning, Projects, Assist A Student, and Emergency Relief and Humanitarian Assistance.

The basis of Twinning and Project support is a one-to-one relationship between a conference/council in Australia, and a conference/council in three of the Council General International’s regions: Asia 1, Asia 2 and Oceania. These one-to-one relationships are established, supported and overseen through partnerships between the Australian National Council and the National Councils of the partner countries in Asia and the Pacific.

The operation of the OPP and its partnerships and relationships are governed and guided by:

• The Rule (Parts I, II and III)
• National Council’s Constitution
• National Council’s Strategic Plan

The legal and statutory requirements of the Australian Government and the Government of the partner country.

The Position:

The position of Overseas Partnerships Program Administrator supports the Overseas Partnerships Program (OPP) to run efficiently and effectively, in line with good development practice, according to established policy and procedures and meets the needs of our partners overseas. This includes:

1. Supporting the Overseas Partnerships Program Director and Facilitator, to administer the ongoing OPP program.
2. Supporting local conferences, regional and central councils and state/territory Overseas Partnerships Committees in their overseas development work by maintaining Australia’s OPP databases, preparing remittances and status checks, updating records and preparing reports on Administration activities as required.

A key component of the position is to ensure timely and accurate record keeping and initiating and responding to communications with stakeholders of the program as identified above in professional relationships.

Core Responsibilities:

This position is responsible to the Overseas Partnerships Program Advisor for the following key accountabilities and the achievement of Key Performance Indicators (outlined at Attachment 1).

1. Support the operational functions of the Overseas Partnerships Program (OPP) by carrying out the administrative tasks for Twinning, Projects and Assist A Student.
2. Maintain the OPP and Assist A Student database, and develop, document and report on routine processes and identify improvements.
3. Assisting others in use of the databases by providing training sessions and developing resources.
4. Prepare records and documentation for the quarterly remittances and conference status checks sent to our overseas partners and quarterly and annual reports in relation to these.
5. Develop and maintain strong relationships with administration supports for State/Territory Overseas Partnership Committee members, including assisting in the development procedure manuals/documents, resources and providing administration training as needed.
6. Develop and maintain strong relationships with members of the State/Territory Overseas Partnership Committees, including supporting the development and deployment of regular communication, provision of resources and activities to build awareness of and engagement in the Society’s OPP.
7. Operate within and support the implementation of OPP related organisational policy in relation to the use of technology, privacy, safeguarding and risk management.

A position description is attached.