Overview of Smiling Mind

Smiling Mind is Australia's #1 mindfulness meditation provider reaching over 4 million people as well as 109,000 teachers and 3.2m young people - but this is just the beginning.

We have an impact goal to reach 5m young people with mindfulness by 2021 - and you have the unique opportunity to help shape the future of young Australians. Working in this important project role you will be shaping the way we support our growing community of schools, teachers, parents and young people.

Purpose of the role

We are looking for a passionate and experienced professional who believes that mindfulness has an integral role to play in the mental health and wellbeing of young people across Australia.

The Smiling Mind Project Officer will support the Project Manager in successfully delivering all of our innovation focused projects, taking on the responsibility of managing the day to day administration and coordination of these key projects, in aid of program development and new and innovative ways to deliver mindfulness to Australia’s youth.

Skills and experience

• Organisational skills – demonstrated ability to organise own workload and prioritise timelines
• A high level of administration skills such as attention to detail, planning, accuracy and efficiency skills
• Capacity to develop and review administration systems, processes and procedures
• Commitment to delivering excellence in customer service – Effective communication and relationship building skills, with a willingness to work cooperatively with internal and external stakeholders to organise program delivery schedules
• Experience in accurate record keeping and contact management using CRM system
• Experience with digital project management platforms (MS project, asana etc)
• Experience in project evaluation and research including reviewing & summarising literature, administering surveys and reporting on findings
• An understanding of the role mindfulness can play in the development of young people and its benefits within the school setting
• A belief in mindfulness, its practice, and its ability to support mental health
• Understanding of the mental health and/or education space

Functions of the role

Project support

• Day-to-day administration and logistics support of grant funded projects and partnerships including arranging meetings, workshops, follow up and ensuring our projects and programs are delivered with high impact
• Provide relevant & timely information and progress updates to project manager & operations team to assist in planning project timelines & key deliverables
• Responsible for quality assurance and improvement tasks, maintaining data integrity across all systems.
• Development of reports, briefings and minutes
• Support project evaluation tasks such as data collection, entry and quality improvement tasks
• Proactively assist with other administrative and project support tasks
• Other responsibilities as required by the projects team

Our values

All Smiling Mind team members are strongly aligned with our organisational values.

Human

Life is complicated enough. We’re real. With each other and everyone around us, choosing to turn the complex into the simple. We are approachable, fun and connected. We celebrate our success, learn from near wins, and relish in the impact we are making in the world.

Inclusive

We believe accessibility and inclusiveness is key to empowering a new generation to thrive. We approach everything we do in an open, curious and non judgemental way.

Informed

We make it our business to know, and everyone in our world benefits from the knowledge we share. Life long learners, our curiosity and inquisitive nature inspire a constant zest for knowledge.

Tenacious

We encourage and challenge each other to find ways to be better. We use all our skills, knowledge and resolve to find the best, most efficient and impactful path to success, changing lives in the process.

Agile

We are strategic and commercial, but fluid in our approach to revolutionising the way people learn social and emotional skills. From the way we work with each other, to our partners and those who use our tools and resources. More often than not, this means doing a lot with a little – we never want to lose our entrepreneurial spirit – which got us where we are.

What to expect

We're a friendly and highly driven small team with a big dream so expect to be surrounded by people who are passionate about changing the future generations of Australians. 'Smart Hustle' is a state of mind in a not-for-profit, but we are certainly not your standard. We know that strong commercial outcomes equate to greater impact. Our people have tenacity, creativity and resilience in spades, meaning we punch well above our weight, working together as a team to achieve great things.

You will be challenged to perform at your very best, and get the opportunity to learn from inspiring and skilled team members.

Other perks include salary sacrificing, Collingwood based warehouse office which is most definitely dog-friendly.

Reports to

Project Manager (Innovation)

Term

This is initially offered as a full-time 12-month contract role with the possibility of extension.

Remuneration

To be determined based on skills and experience.