• Reporting to: Head of Impact
• Hours: 0.8 FTE (8 days/ fortnight)
• Location: Springvale Head office / work-from-home (70/30 split)
• Salary: SCHADS Level 3.1 - 3.4 range, depending on experience level

ABOUT SISTERWORKS

SisterWorks is a not-for-profit social enterprise, with its head office based in Springvale, Melbourne. SisterWorks’ mission is to support women from refugee, asylum seeker or migrant backgrounds to improve their confidence, mental wellbeing, sense of belonging and economic outlook. SisterWorks does this through providing learning opportunities in a safe environment where Sisters can build their skills and community, gain both the knowledge and the confidence to seek employment or further study. Our vision is an Australia where all migrant women are given the opportunities to become economically empowered.

Our Core Values and Beliefs

The SisterWorks model, 'Work Empowers Women', is centred around empowerment, fostering a sense of independence, providing opportunities for building a community, learning new skills, and earning an income through hands-on, vocational training and employment opportunities. SisterWorks has six (6) core values and beliefs in which we stand by, which are:

1. Together we support the belief that Work Empowers Women
2. Together with empathy, WE are Strong
3. Together we embrace diversity and difference
4. Together we have complementary knowledge
5. Together we acknowledge each other and our achievements
6. Together we Learn by Doing

Where the Role Fits within Sisterworks & Your Contribution

The Grants Administration and Writing Officer plays a vital role in securing funding aligned with SisterWorks’ mission by supporting the full grants lifecycle including researching, application development, reporting and acquittals - under the guidance of the Head of Impact. This position not only drives successful grant submissions but also helps maintain strong funding relationships to support the long-term sustainability of SisterWorks’ mission.

Working collaboratively with internal teams, this role helps ensure that grant activities are informed by organisational priorities, data and impact stories. It involves using grants management tools (e.g., GEM Portal) and CRM systems to track deadlines and reporting obligations.

KEY RESPONSIBILITIES

• Research, identify and pursue grant opportunities aligned with SisterWorks' mission using the GEM Portal and other tools.
• Prepare, write, edit and submit high-quality grant applications under the supervision of the Head of Impact, ensuring compliance and timely delivery.
• Work with all departments to develop grant budgets, coordinate project plans and ensure alignment with funding requirements.
• Collaborate with the Head of Impact to ensure application content is data-informed, relevant and compelling.
• Prepare and develop clear, accurate funder reports including impact reports and project updates, in line with grant reporting obligations.
• Create and maintain a priority list of target funders including government, trusts, foundations and philanthropic bodies.
• Maintain an annual grants calendar aligned with project and program timelines to meet submission deadlines.

SELECTION CRITERIA

KNOWLEDGE AND SKILLS

• Grants administration expertise: Proven track record in end-to-end grants administration, including prospect research, application writing, submission, reporting and acquittals. Demonstrated success in grant applications such as government, philanthropic trusts and foundations.
• Written communication:Strong writing, editing and proofreading skills with attention to detail. Ability to translate complex information into clear, accessible narratives tailored for different funding bodies.
• Financial acumen: Strong understanding of budget development and experience collaborating with finance teams to manage budgets and ensure compliance.
• Data and systems literacy: Proficient with grants management software (e.g. GEM Portal) and CRMs. Skilled in using data and research to inform applications and produce high-quality reports.

PERSONAL QUALITIES AND ATTRIBUTES

• Problem solving, adaptability and innovation: Quick-thinking and adaptable, with the ability to manage shifting priorities, tight deadlines and a fast-paced environment. Comfortable navigating shifting priorities and tight deadlines while generating innovative solutions to meet evolving funding and organisational needs.
• Drive and commitment: Demonstrates initiative, a proactive mindset and the ability to work autonomously. Passionate about social impact and committed to supporting women from migrant, refugee and asylum seeker backgrounds.
• Collaboration: Excellent interpersonal skills with a demonstrated ability to work collaboratively with internal teams and stakeholders to achieve goals.
• Time management and organisation: Highly organised with project management skills. Capable of managing multiple priorities while maintaining high standards of quality and attention to detail.

SPECIALIST EXPERTISE

• Educational background: Tertiary qualification in international development, communications, public policy, social research or a related discipline.
• Professional experience: 2–3 years experience in grants writing, submissions, proposal development or fundraising within the not-for-profit, philanthropic or government sector.

WHY WORK AT SISTERWORKS?

This role offers a meaningful opportunity for someone passionate about empowering women and securing vital funding to support our mission. At SisterWorks, your work directly contributes to improving the lives of migrant, refugee and asylum-seeking women.

You’ll be part of a culturally diverse, community-focused and inclusive team that values collaboration. We believe that diversity is our strength and we are committed to building a team that reflects a wide range of backgrounds, perspectives and experiences. We strongly encourage applications from women with lived experience.

We provide a flexible and supportive work environment that prioritises wellbeing and outcome-focused work. This includes a hybrid working model with the option to balance time between the office and home (70/30).

We offer a competitive salary aligned with the not-for-profit sector, together with the availability of salary packaging. Full and part-time staff have full access to our Employee Assistance Program.

A position description is attached.